Overview
Full Time – Scheduling Staffing Admin – Day Jobs in Carefree, AZ at Lowe’s
SALARY: $66,144.00 – $77,812.80
LOCATION: 33 N. High St. Columbus, OH 43215
BENEFITS:
Medical, Vision, Dental, Supplemental and Life Insurance
Paid Parental Leave
Employee Discounts
COTA Bus Pass
Wellness Initiatives
On-Site Chair Massage
On-Site Health Coach
Tuition Reimbursement
Student Loan Repayment Program
Public Pension through OPERS & Ohio Deferred Compensation
POSITION SUMMARY:
Provides responsible, proactive, detail-oriented, organized clerical and administrative support to the Chief of External Relations. Supports broader External Relations leadership team with administrative needs. Plays critical role in ensuring excellent outcomes for the External Relations team, helping to ensure COTA’s reputation within the community is protected and elevated. Supports team goals and outcomes, ensures division budget alignment, and supports efforts to build team growth and culture.
Perform other duties in alignment with the COTA Strategic Plan and in support of the organization’s vision to Move Every Life Forward.
ESSENTIAL JOB FUNCTIONS:
Serves as primary point of contact for Chief of External Relations. Manages a dynamic, multifaceted calendaring schedule for Division Chief in a fast-paced environment; prepares Division Chief for critical internal and external meetings in advance; travels with Division Chief to COTA events as necessary.
Provides administrative support to the Division Chief and Division Directors as directed; coordinates with President’s Office administrative team to ensure requests for meetings are covered; works with administrative teams of partner organizations as required.
Serves as Administrative Liaison for External Stakeholder Relations Committee; distributes and/or generates meeting minutes, agendas and other appropriate information and materials for committees which may involve the Board of Trustees, Leadership Team, staff, political constituents, community leaders, media, vendors, and customers as needed; provides occasional administrative support for the COTA Advisory Panel pertaining to scheduling, agendas, and minutes.
Schedules/coordinates onsite and off-site meetings; prepares correspondence/memoranda, reports and statistical documents. Develops charts, graphs, presentations and schedules from rough copy; maintains a longer-term strategic calendar of major upcoming events, travel, and forward-thinking priorities.
Supports bi-weekly External Relations Division meeting; builds agenda and prepares technology needs; records meeting deliverables and corresponds expectations with team; coordinates quarterly off-site meetings for team at partner organizations;
In coordination with Division Chief, monitors division budgets and works with Office of Finance to ensure budget alignment; monitors status of existing contracts and need for board action; ensures completion of financial document routing for signature and approval; orders office supplies for division.
Leads division efforts to maintain, grow, and explore team culture, including team retreats, lunch and learns, and growth/development/team bonding opportunities.
Partners with internal Team COTA members to gather information for upcoming meetings; prepares cover sheets to include logistics details not limited to meeting purpose, location, travel time, parking details, and participant profiles;
MINIMUM EDUCATION & EXPERIENCE REQUIRED:
Requires five (5) years of progressively responsible experience providing administrative support at the Manager or Director level. Experience providing support to executives in higher education or government agencies preferred. An equivalent combination of education and experience will also be considered
Microsoft Office Specialist certification preferred.
COTA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Equity, Diversity, and Inclusion are of core importance and essential to the success of the organization. All employment decisions are based on job needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, sexual orientation, age, genetic information, gender identity, national origin, veteran or disability status. COTA believes that diverse and inclusive organizations gain the benefits in creating a stronger and more effective workforce resulting in services that better meet the needs of consumers and in result Move Every Life Forward.
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Title: Full Time – Scheduling Staffing Admin – Day
Company: Lowe’s
Location: Carefree, AZ
