Overview
Senior Executive Administrator Jobs in United States at Swooped
Title: Senior Executive Administrator
Company: Swooped
Location: United States
Swooped is a Talent Platform (not a staffing agency). We are not the employer for this role and do not make hiring decisions. Clicking "Apply" takes you to Swooped to review the role and hiring company details.
About the Opportunity
The organization is the largest non-bank B2B cross-border payments company in the world. It leverages decades of industry expertise and technology-led payment solutions to help businesses move money smarter and capture more value with every transaction. Serving a significant number of customers globally, the organization operates at the intersection of finance, technology, and global commerce—and it’s just getting started.
The Role
A highly organized, proactive, and detail-oriented Executive Administrator is sought to provide high-impact administrative and operational support to the executive leader of Go-To-Market. This role is critical to enabling focus, efficiency, and execution across a fast-paced, globally distributed GTM organization.
The ideal candidate is a trusted partner who anticipates needs, exercises strong judgment, and thrives in a dynamic environment with multiple levels of change. This individual will serve as a central point of coordination, ensuring priorities are managed effectively and the executive leader is positioned for success.
Key Responsibilities
- Provide comprehensive administrative support to the GTM executive leader, including complex calendar management across multiple time zones
- Coordinate and prioritize meetings, preparing agendas, materials, and follow-ups to ensure effective use of executive time
- Manage domestic and international travel arrangements, including itineraries, visas (as needed), and expense reporting
- Act as a liaison between the executive leader and internal stakeholders across Sales, Marketing, Partnerships, Finance, Product, and Operations
- Support design and execution of GTM leadership team rhythms, including leadership meetings, QBRs, offsites, and strategic planning sessions, with the ability to create content for sessions when needed
- Draft, edit, and format executive-level communications, presentations, and reports with a high degree of professionalism and accuracy
- Track action items, deadlines, and commitments to ensure timely follow-through
- Handle sensitive and confidential information with discretion and sound judgment
- Support special projects and initiatives as needed, often involving cross-functional coordination
- Continuously identify opportunities to improve administrative processes, workflows, and ways of working
Required Qualifications
- 5+ years of experience supporting senior leaders (VP+), ideally within a Go-To-Market, Sales, or commercial organization
- Proven ability to manage complex calendars and competing priorities in a fast-paced, global environment
- Exceptional organizational skills with strong attention to detail and follow-through
- Excellent written and verbal communication skills; able to interact confidently with senior leaders and external partners
- High degree of professionalism, integrity, and discretion when handling confidential information
- Strong proficiency in Microsoft Office / Microsoft 365 tools (Outlook, PowerPoint, Word, Excel, Teams)
- Comfortable working independently, anticipating needs, and making sound decisions with limited direction
- Collaborative, service-oriented mindset with a “no task too small” approach
- Experience in fintech, financial services, or a high-growth global organization is a plus
Why Join This Team?
- Be a trusted partner to a senior executive at the heart of the organization’s growth strategy
- Work in a global, growth-minded fintech environment with real impact and visibility
- Collaborate with talented, driven teams across regions and functions
- Competitive compensation and benefits, including flexible work arrangements depending on location
- A culture that values ownership, transparency, and continuous improvement
Pay Information
For this position, the expected base salary range is $71,000 – $109,000 per year, depending on factors such as experience, qualifications, and geographic location. A tiered geographic pay system is used to ensure fairness across regions. Candidates in high-cost areas may receive higher offers within the posted range.
The organization also offers a comprehensive benefits package, which may include:
- Health insurance (medical, dental, vision)
- Retirement savings plan
- Paid time off, holidays, and parental leave
- Wellness programs and mental health resources
Final compensation and benefits will be discussed during the hiring process and may vary based on individual circumstances and business needs.
The hiring organization is an equal opportunity employer committed to building a diverse and inclusive team.
