Overview
1st Assistant Manager – Admin Jobs in Tonawanda, NY at Skechers
Description:
Job Summary:
Geo-Hydro Engineers, Inc. is seeking a highly organized and proactive Administrative Assistant to support our Greensboro, North Carolina operations team. This position plays a critical role in keeping our office running smoothly and ensuring timely support for projects, proposals, billing, and more.
Essential Duties and Responsibilities
Project & Proposal Setup:
Accurately enter new project information into VantagePoint and upload supporting documents (setup sheets, proposals, contracts). Create project folders and ensure project setup in Metafield with correct distribution lists and documentation.
Proposal Assistance:
Support proposal development by gathering required documentation and entering client/project details into draft templates.
Invoicing & Budget Reports:
Prepare and process monthly invoices in VantagePoint. Collaborate with Project Managers to meet deadlines. Generate and distribute budget reports to the Office Manager and clients.
Accounts Receivable Support:
Follow up with clients via email on outstanding invoices and send AR statements as needed.
Office Supply Management:
Order/Maintain inventory of office supplies and materials. Coordinate recurring deliveries to ensure stock levels are met.
Front Desk Duties:
Answer and direct incoming calls with professionalism. Take detailed messages and route callers appropriately.
Administrative Coordination:
Maintain organized records for vehicle schedules, maintenance of active job lists, employee lists, active job tracking, schedule of vehicles, and hotel arrangements.
Expense Reports & Onboarding:
Assist with employee expense reporting and preparation of reports, and serve as the point of contact for coordinating new hire onboarding with IT and HR.
Additional Expectations:
Flex and grow with the needs of our team to support our staff and help ensure outstanding client service. This is not an exhaustive and complete list of duties. Additional tasks will be required at times.
Ideal Candidate:
You’re someone who brings both warmth and professionalism to the workplace. You have a friendly, approachable personality and know how to communicate with clarity and confidence. You’re assertive, professional without being stiff, and you naturally balance being personable, respectful, and practical in everything you do.
You thrive in a fast-paced environment, stay positive under pressure, and don’t wait to be told what to do — you’re a go-getter. Your emotional intelligence and active listening skills allow you to build strong relationships with co-workers and clients alike. You’re firm when needed, but always fair and solution focused.
Additional Information:
This is a full-time, in-office position.
Standard working hours are Monday – Friday, 8am-5pm. Occasional overtime may be required.
Legal Disclosures and Conditions of Employment
Drug-Free Workplace: This position is subject to pre-employment drug screening. All employees must comply with the company’s Substance Abuse Policy as a condition of continued employment.
At-Will Employment: Employment with Geo-Hydro Engineers, Inc. is at-will and may be terminated by either the employee or the company at any time, with or without cause or notice.
Equal Opportunity Employer: Geo-Hydro Engineers, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, or any other characteristic protected by law.
Requirements:
High School Diploma or GED
3+ years of administrative experience in an office setting
Accounts Receivable (AR) experience (preferred)
Experience in the construction industry is a plus.
Strong attention to detail and organizational skills
Excellent communication and customer service skills
Proficiency with Microsoft Office and general comfort with database systems
Ability to manage time effectively and meet multiple deadlines
Experience with VantagePoint or Metafield is a plus (but not required)
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Title: 1st Assistant Manager – Admin
Company: Skechers
Location: Tonawanda, NY
