Overview
1st Shift, Administrative Assistant_ Onsite Jobs in West Des Moines, IA at Collins Aerospace
Description:
Position Title: Receptionist
Reports to: Contract Manager
Location: Washington, D.C.
Employment Status: Full-Time
FLSA Status: Non-Exempt
Position Summary: Aldevra is seeking a qualified Receptionist to support the Federal Retirement Thrift Investment Board (FRTIB). The Receptionist serves as the first point of contact for visitors and callers to the FRTIB. This role is responsible for front desk operations including greeting visitors, managing access and security protocols, handling incoming calls, coordinating mail and deliveries, maintaining logs, and providing general administrative support. The Receptionist also performs credentialing duties, ensures a professional and welcoming environment, and supports agency operations through customer service excellence and efficient task execution. We will provide training, but the ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality). We will provide training, but the ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality).
This position is contingent upon contract award.
DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
Serve as the first point of contact for visitors and staff—greet in person and by phone.
Manage visitor access using SPLAN and Data Brookfield Management System.
Screen, direct, and announce calls for the Executive Director and Deputy Director.
Maintain reception area cleanliness and office equipment functionality.
Log and manage incoming/outgoing mail and packages (FedEx, UPS, USPS).
Validate parking tickets and maintain related logs.
Handle general administrative tasks including data entry and scheduling meetings.
Maintain up-to-date employee directories and office space tracking.
Support and document the PIV (Personal Identity Verification) credentialing process.
Report facilities issues and coordinate service requests.
Create, distribute, and report on customer satisfaction surveys.
Generate and submit monthly and quarterly reports with required logs and metrics.
All other duties as assigned.
About Us
Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it’s equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.
Recent accolades include:
Inc. 5000 Fastest-Growing Private Companies in America No. 3359 on the 2024 list
Foodservice Equipment Reports 2024 Top Dealer
VETS Indexes 5-Star Employer for 2024 and 2025 Employer Awards
Foodservice Equipment & Supplies magazine 2024 Distribution Giants list
Great Expectations Award for Outstanding Growth in 2023
Strata GPO Top 10 Dealer
RATIONAL 2024 Premium Partner Award
Great Place to Work®
2021,2022,2023,2024, and 2025 Military Friendly® Employer Gold designation
2021, 2023, and 2024 HIRE Vets Medallion Award
ENERGY STAR® Partner
Department of Defense Military Spouse Employment Partnership Small Business Partner
Army Partnership for Your Success (PaYS) Partner #911
Learn more about us at aldevra.com.
Requirements:
Security Requirements:
Must be able to pass a government moderate risk public trust background investigation.
Workplace Safety and Environment:
This position is based in an office environment, primarily involving computer work, meetings, and collaboration with team members.
This position requires passing an extensive background check.
Qualifications:
Professional appearance (no casual attire).
Excellent interpersonal and customer service skills.
Excellent verbal communication skills and telephone manner.
Strong attention to detail and organizational skills.
Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook, Forms).
Ability to handle confidential information with discretion.
Capable of learning and using security systems and credentialing tools.
Ability to follow security procedures and protocol.
Excellent and accurate written communication
Able to multi-task efficiently and accurately, focusing on quality
Veterans and Military Spouses are encouraged to apply.
We offer you a generous benefits package including:
Medical, Dental and Vision
Short Term and Long-Term Disability
Life Insurance
Paid Time Off
Employee 401(k) with company match
Professional Team Environment
Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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Title: 1st Shift, Administrative Assistant_ Onsite
Company: Collins Aerospace
Location: West Des Moines, IA
