2024-2025 Middle School Secretary, Registrar- Jarrett Middle School Jobs in Township of Middle, IN at Springfield Public Schools
Job Title: Middle School Secretary – Registrar (10 month position)
FLSA Status: Non-Exempt
Reports to: Building Principal
Responsible for providing a wide variety of complex and confidential administrative and secretarial support to the assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.
ESSENTIAL JOB FUNCTIONS
Receive and greet visitors, interact professionally and courteously, providing exceptional service.
Ability to communicate effectively with staff, parents, students, and patrons of the district.
Proficient in the operation of office equipment.
Manage telephone systems, answering, screening, transferring, and responding to calls and inquiries.
Answer questions from internal and external parties providing general information and/or routing inquiries.
Process documents and materials ensuring accuracy of related documents.
Prepare standardized documents and reports communicating information to other parties.
Record requests from school districts, Social Security Administration, Vocational Rehabilitation, law offices, doctor’s offices, former students, and other related agencies within a specific amount of time maintaining accurate records.
Verify special education student related data in Special Education Automation Software (SEAS) ensuring the accuracy of the student records.
Enroll and/or withdraw students from Private/Parochial school preparing reports and/or processing forms.
Attend department and/or in-service meetings conveying and/or gathering information required to perform functions.
Maintain inventory of supplies and materials ensuring items’ availability.
Maintain a variety of manual and electronic documents, files, and records providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Prepare a variety of correspondence, reports, and other materials documenting activities, providing written reference, and/or conveying information.
Process a variety of documents and materials disseminating information in compliance with established administrative.
Research assigned topics providing information that address the guidance and counseling operations.
Respond to inquiries from a variety of internal and external parties providing information and/or direction.
Schedule meetings and appointments ensuring the availability of all parties.
Supervise student office workers providing guidance and meeting work requirements.
Coordinate schedules, events and meetings.
Maintain work area in good order with needed materials, information and resource information for visitors.
Reconcile account balances for assigned budget categories maintaining accurate account balances.
Ensure familiarity with and current knowledge of program needs and requirements to support effective, efficient and quality operations on an ongoing basis.
Compile and maintain current program information and materials to support day-to-day operational needs for providing reference information.
Compile and maintain materials and data to prepare and support program operations and improvements, including compliance with state, federal and local program requirements.
Title: 2024-2025 Middle School Secretary, Registrar- Jarrett Middle School
Company: Springfield Public Schools
Location: Township of Middle, IN