Overview
ABA Clinic Scheduler / Office Assistant FULL TIME $20-24/hour Jobs in Los Angeles, CA at Institute for Applied Behavior Analysis
Title: ABA Clinic Scheduler / Office Assistant FULL TIME $20-24/hour
Company: Institute for Applied Behavior Analysis
Location: Los Angeles, CA
Job DescriptionDo you want to help children with special needs as an administrative support? Are you good at puzzles and fast-thinking? Do you like to solve problems and organize in a way that helps others?
Then you may be a perfect fit for our Resource Planner position!
We are seeking a Resource Planner to join our team! You will be responsible for helping to make sure that children with disabilities and their families receive the therapy sessions they need by planning treatment delivery schedules. Your planning and organization will enable children to receive much needed treatment, and for our therapy staff to ensure they are helping as many people as possible.
‪As a Resource Planner, you will work with the Lead Resource Planner and our clinical team to plan the schedule of delivery of therapy services. In collaboration with clinicians, you will plan, coordinate, and manage data for therapy schedules. You will interface with staff, client parents, school personnel, and families mostly over the phone and email to discuss their session schedules. You will be responsible for assisting the management team in ensuring all clients receive the treatment hours they are authorized to receive.
Responsibilities:The Resource Planner will serve as the primary contact staff for scheduling needs and will possess the necessary skills to deal effectively with the day-to-day challenges of scheduling and responding to scheduling needs for the departments, including the demonstrated ability to problem-solve in an efficient and creative manner.
Maintain positive relationship with the clients, staff, families, and schools IABA serves
Engage with the management team to creatively solve resource challenges
Complete tasks relevant to daily scheduling needs for the departments, such as data entry, modification, communication with staff and clients, and creation of future schedules
Complete other tasks related to operations, personnel management, client database management, and/or billing documentation
Ensuring that all work shifts scheduled comply with Labor Laws with regard to break periods
Assist with preparing schedules for submission to payroll via clinical administration software
Assist with lunch break coverage for clinical staff, interacting with and supporting young child (2-6 years old) clients during these breaks
Assist with office management duties, such as stocking, inventory, ordering, answering phones, updating databases for waitlist, checking eligibility for funding, and other administrative duties as assigned
Assistance with administrative needs of the division, such as data entry not related to scheduling, organization of authorizations, maintenance/gathering of HR documentation, organization of billing-related information, or any other needs as identified by the Director.
Qualifications:A.A./B.A. preferred
Familiarity with healthcare scheduling software
Experience in previous social services or clinical administration employment a plus (experience in ABA a +++!)
Ability to problem-solve in a high-paced and demanding environment
Excellent interpersonal skills
Excellent verbal and written communication skills
Excellent organizational skills
Excellent self-regulation skills
‪Pre-Employment Requirements:‪Eligibility to work in the US
Proof of current CPR and First Aid training certifications
Clearance with the Department of Justice/FBI by completing a fingerprint background check
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