Overview
Academic Administrative Assistant Hybrid, Part-Time Jobs in Cambridge, Massachusetts, USA at ProPivotal
Position: Academic Administrative Assistant – (Hybrid, Part-Time)
Academic Administrative Assistant – (Hybrid, Part-Time)
Job Summary:
We are seeking a reliable and detail-oriented Administrative Assistant II to support a high-level Lab Manager within a fast-paced academic or research-focused team. This is a part-time, hybrid role (20 hours per week) with a set schedule: on-site Monday through Thursday, and remote on Fridays (8:00 AM–12:00 PM or 9:00 AM–1:00 PM). The ideal candidate will be comfortable managing sensitive communication, handling scheduling and travel logistics, and staying highly organized.
Pay for this position is $25.00 per hour.
Key Responsibilities:
Coordinate and schedule meetings, appointments, and complex travel (domestic and international)
Manage the Lab Manager’s inbox, draft professional correspondence, and respond on their behalf
Support event planning including virtual setup, participant coordination, and basic logistics
Prepare and edit documents such as reports, presentations, and meeting minutes
Maintain records, track budgets, and assist with purchasing and reimbursements
Communicate with team members via Whats App and liaise with internal/external stakeholders
Qualifications:
Minimum 3 years of experience supporting senior-level managers in a fast-paced environment
Proven ability to handle communication with professionalism and discretion
Proficient in calendar management and scheduling tools
Comfortable using messaging apps like Whats App in a professional setting
Strong written communication and organizational skills
Preferred Skills:
Familiarity with Concur or similar travel management systems
Experience managing a shared inbox or responding on behalf of others
Comfort with meeting documentation and working in fast-paced, dynamic teams
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Title: Academic Administrative Assistant Hybrid, Part-Time
Company: ProPivotal
Location: Cambridge, Massachusetts, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Executive Admin/ Personal Assistant)
