Overview
Academic Operations Coordinator Jobs in Erie, USA at Dormont Manufacturing Co
Position: Academic Operations Coordinator – Full Time
Job Details
The Academic Operations Coordinator supports the day-to-day administrative, academic, and operational functions of a University department. This role ensures efficient coordination of academic scheduling, faculty and student support processes, data management, and compliance with institutional policies. The coordinator serves as a central point of contact for internal and external stakeholders, helping to streamline operations, support academic programming, and enhance overall departmental effectiveness.
The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced academic environment.
Job Duties
- Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
- Coordinate academic scheduling, including course offerings, room assignments, and timetable management
- Support faculty onboarding, appointments, and administrative needs
- Assist with student-related processes such as enrollment support, advising coordination, and records management
- Maintain and update academic and operational databases, ensuring accuracy and compliance with institutional standards
- Serve as a liaison between department leadership, faculty, students, and central administrative offices
- Support curriculum implementation, academic program logistics, and accreditation-related documentation
- Manage departmental communications, including announcements, scheduling updates, and internal reporting
- Assist with budget tracking, procurement, and expense processing in collaboration with finance teams
- Prepare reports, dashboards, and data summaries for leadership decision‑making
- Coordinate meetings, events, and academic activities, including logistics and documentation
- Ensure adherence to university policies, procedures, and regulatory requirements
- Provide general administrative support to department leadership as needed
- And other duties as assigned by the department
Minimum Qualifications
- High School Diploma/GED
- Basic understanding of higher education operations, academic programs, or administrative support functions
- Proficiency in standard office software (Microsoft Word, Excel, Outlook, and basic database systems)
- Basic problem‑solving skills with the ability to seek guidance when handling unfamiliar tasks
Preferred Qualifications
- Bachelor’s Degree
- 2 years administrative, academic support, customer service or office coordination experience
Additional Qualifications
- Assists with departmental communications and reporting, supporting accreditation documentation, coordinating events and logistics, and performing other duties as assigned.
Physical Demands
Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use,
* patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.
Equal Employment Opportunity
Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.
Benefits
Jefferson offers a comprehensive package of benefits for full‑time and part‑time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short‑ and long‑term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
All colleagues, including those who work less than part‑time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.
Work Shift
Workday Day (United States of America)
Worker Sub Type
Regular
Employee Entity
Philadelphia University
Primary Location Address
3300 School House Lane, Philadelphia, Pennsylvania, United States of America
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Title: Academic Operations Coordinator
Company: Dormont Manufacturing Co
Location: Erie, USA
Category:
