Overview
Academic Support Administrator -Werklund School of Education Jobs in Calgary, Canada at University of Calgary
Description
The Werklund School of Education is currently seeking a Regular Part-time Academic Support Administrator.
The Academic Support Office includes the Offices of Research, Internationalization, Teaching and Learning, Equity, Diversity & Inclusion, Indigenous Education and Experiential Learning that support Faculty members, Postdoctoral Scholars, Teaching Assistants, Sessional Instructors and students at Werklund School of Education.
The Academic Support Administrator reports to the Manager of Academic Support Offices.
Due to operational requirements, this AUPE position is part‑time (0.5 FTE), 17.5 hours per week, predominantly in‑person and on campus for 2.5 days per week. Standard work hours are 8:30 am – 4:30 pm.
Summary of
Key Responsibilities
- Drafting budget sections of grants and letters of support from the Werklund Academic Support Office for grant proposals and match funding.
- Maintaining updated versions of research‑related documentation and files.
- Supporting Principal Investigators with research‑related forms.
- Communicating with PIs about internal deadlines, organising and compiling documentation; liaising with RSO on deadlines and procedures.
- Supporting faculty members and Academic Support office team members in completing and submitting material for awards, grants, nominations, project extensions, etc.
- Providing reporting to various grant‑funding agencies.
- Processing expense reimbursements and entries for large grants.
- Assisting with overall organisation for grants and compiling a wide variety of documentation.
- Assisting with Tri‑Council narrative CV writing.
- Assisting faculty with new PGA (research management system), new Tri‑Council portal and other UCalgary portals.
- Attending Tri‑Council and other grant agency information webinars, as well as UCalgary research‑related sessions.
- Editing documents for clarity, accuracy, and consistency.
Qualifications / Requirements
- Completion of an undergraduate degree with 2 – 5 years of related experience in a research environment, preferably at a post‑graduate institute.
- Established knowledge and skills about research portfolios, procedures, practices and project set‑ups at UCalgary through formal training or on‑the‑job experience.
- High level proficiency with MS Office (Outlook, Word, Excel), People Soft and D2L.
- Ability to use acquired knowledge and experience to solve problems, support research, recognise, evaluate and select solutions from established options.
- Experience working with expense claim reconciliation is an asset.
- Excellent communication, organisational and interpersonal skills.
- Requires tact and diplomacy in dealing with sensitive and confidential materials and the ability to exercise initiative and judgement in prioritising work within the framework of the University of Calgary and Werklund School of Education policies and procedures.
- Can work effectively both independently (with moderate supervision) and as part of a team; understands how duties relate to others in the team and how the team integrates with related teams.
- Flexibility, tact, perseverance and initiative are crucial to daily work and success.
- High degree of accuracy, attention to detail, time‑management skills and ability to prioritise are required.
- Possesses a high level of integrity and ability to maintain confidentiality.
- Proven ability to work in an open‑space environment that is complex, changing and at times stressful.
Final date to receive applications
July 13, 2026
We would like to thank all applicants for submitting their resumes. Please note, only those candidates chosen to continue through the selection process will be contacted.
This position is part of the AUPE bargaining unit and falls under the Operational/Administrative Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada’s entrepreneurial university, located in Canada’s most enterprising city. It is a top research university and one of the highest‑ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich…
Title: Academic Support Administrator -Werklund School of Education
Company: University of Calgary
Location: Calgary, Canada
Category:
