Overview
Accessibility Services Administrative Assistant Jobs in Concord, NH at Community College System of New Hampshire
Join Our Team at Compass of Hope Counseling
Are you an organized, compassionate, and detail-oriented individual looking to make a difference? Compass of Hope Counseling, a trusted mental health agency with offices in Hooksett, Hampton, and Concord, NH, is seeking a part time Receptionist & Office Assistant for the Concord office. You’ll play a vital role in supporting our growing team of clinicians and ensuring the office runs smoothly while providing a welcoming, professional first point of contact for our clients.
What You’ll Do:
Greet clients with warmth and professionalism, both in person and over the phone
Schedule meetings, appointments, and conferences for staff and executives
Manage client intake, appointment reminders, and general scheduling tasks
Coordinate with billing and insurance processing teams as needed
Maintain a clean, organized, and efficient office environment
Manage office supplies (stationery, water, kitchen items, tech equipment) and ensure restocking
Oversee office maintenance by liaising with vendors, scheduling repairs, and maintaining cleanliness
Organize office layout and space usage to maximize efficiency
Act as the main point of contact for office-related queries, promoting internal communication
Support office events, team-building activities, client visits, and conferences
Manage filing systems (digital and paper) for HR, operations, and financial records
Draft, format, and distribute reports, presentations, and other documents
Ensure compliance with health, safety, legal, and regulatory standards
Maintain and troubleshoot office equipment; coordinate with IT and vendors for support
Process invoices and track payments related to office services and supplies
Deliver checks to the bank as needed
Handle mail duties, including sending forms, checking the mail, and managing incoming/outgoing correspondence
Collaborate with billing to resolve claims and payment issues
Call EMR or vendors with any concerns, tech issues, or service questions
Supervise and schedule other administrative staff, providing guidance and support
Identify areas for process improvement and implement office efficiency solutions
Foster a positive, welcoming office culture that supports staff and client wellbeing
Welcome visitors and clients to ensure a pleasant experience
Respond to questions from administrative staff and assist with problem-solving
Any other tasks as assigned to help support and manage day-to-day operations
What We’re Looking For:
Excellent verbal and written communication skills
Highly organized with the ability to juggle multiple priorities
Strong attention to detail in scheduling, documentation, and client support
Quick-thinking and resourceful when challenges arise
Comfortable with office software (Word, Excel, Google Workspace, etc.) and tech-savvy
Experience with EHR systems and scheduling software is a plus
A kind, supportive presence for individuals seeking mental health services
Prior experience in administrative, receptionist, or office coordination roles preferred
How to Apply:
If you’re ready to bring your skills to a team that’s making a difference in people’s lives every day, we’d love to hear from you. Please send your resume and a brief cover letter to [email protected]
Job Type: Part-time
Pay: $18.50 – $21.00 per hour
Expected hours: 24 per week
Schedule:
8 hour shift
No weekends
Application Question(s):
Are you available to do an 8 hour shift in the Hooksett office Saturdays from 8am-4pm?
Why are you interested in this position?
Ability to Commute:
Concord, NH 03301 (Required)
Work Location: In person
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Title: Accessibility Services Administrative Assistant
Company: Community College System of New Hampshire
Location: Concord, NH
