Overview
Account Payable Administrative Assistant Jobs in Cranford, NJ at Fashion Avenue
Essential Duties and Responsibilities:
This position works within a team environment to support attorneys with:
Preparation and revision of correspondence, memoranda and legal documents
Preparation for large transactional closings;
Maintenance of electronic document management system;
Maintenance of Outlook calendars, if needed;
Entry of daily time in Aderant accounting software, if needed;
Reimbursements and check requests, if needed; and
Other duties as assigned
Position Requirements:
Strong verbal and written communication skills
Exceptional interpersonal skills to communicate effectively with diverse groups of legal and support staff on confidential and sensitive firm matters
Willingness to work in a fast-paced, team-oriented and continuous learning environment
Superior technology skills – proficiency with Microsoft Office suite (Word, Excel and Outlook, PowerPoint) and Adobe; experience with iManage and Aderant a plus
Ability to prioritize, organize and manage workload and to take the initiative in handling projects and anticipating what needs to be done
Work collaboratively and cooperatively with others
Requires a high degree of professionalism and the ability to exercise good judgment
Make sure deadlines are met on multiple transactions at the same time
Able to work on complex document mark-ups
Maintain multiple calendars in Outlook with meeting dates and deadlines
High School diploma or equivalent required
3-5 years’ experience as legal administrative assistant
Work Environment/Physical Requirements:
The work environment characteristics described here are representative of those this position encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prolonged periods of sitting at a desk and/or working on a computer.
Must be able to lift and carry up to 10 lbs.at times.
Occasionally stoop, kneel, or crouch
The noise level in the work environment is usually moderate.
Usual work hours are Monday to Friday, 8:00 a.m.–5 p.m. (one-hour lunch). Overtime work may be required from time to time.
What you gain:
A phenomenal team in an extraordinary firm
The opportunity to work in a collaborative environment
Ability to grow professionally and personally
Excellent benefits:
Medical, Dental, and Vision with a wellness component
Free Telehealth coverage
Short- and Long-Term Disability
Pet Insurance
401K and profit sharing (after completion of eligibility requirements)
Generous Paid Time Off Plus Paid Holidays
Tuition Reimbursement
In-house training and development
Free Parking
If you’re looking to work with an amazing team, have high level communication skills, provide analytical thinking in complex data to make informed decisions, demonstrate leadership skills, have a forward thinking mindset, with a focus on continuous improving, this may be the role for you.
Butler Snow is a values-driven organization with a strong sense of community. We are actively involved in community projects in our 25 plus offices throughout the United States through the Butler Snow Foundation. At Butler Snow, we believe inclusion is a key driver of innovation and creativity. We have long been committed to fostering, maintaining, and celebrating an environment where creative solutions and new ideas are welcomed. We believe our diverse workforce contributes to our competitive advantage. We are an Equal Employment Opportunity Employer.
Title: Account Payable Administrative Assistant
Company: Fashion Avenue
Location: Cranford, NJ
