Overview
Accountant, Office Administrator/ Coordinator, Accounting & Finance Jobs in Virginia, USA at Town of Smithfield, VA
Salary: $56,208.16 – $74,475.82 Annually
Location: Town Hall
Job Type: Full-Time
Job Number: SMITH
00009
Department: TREASURER’S OFFICE
Opening Date: 03/12/2026
Working for the Town of Smithfield allows you to make a difference in your local community. Working as a TEAM, we provide exceptional customer service to enhance the experience of our residents, visitors, and businesses. We offer a work environment with excellent work‑life balance, great benefits, community involvement, and the opportunity to work with amazing, dedicated people!
Summary
Under direct supervision of Controller, this position assists Treasurer with month‑end closing and reporting processes, assists tracking department assets, assists in the preparation of year‑end working papers, as well as other related duties within the department.
Essential Functions
- Assists with month end closing and reporting processes.
- Assists tracking department assets and maintenance of the fixed asset system, if applicable.
- Assists in the preparation of year end working papers.
- Reconciles and refunds utility deposits.
- Oversees bankruptcies; files and maintains Bankruptcy claims as needed.
- Prepares all bank reconciliations; prepares monthly financial statements; prepares monthly reconciliations such as Audit PBC spreadsheet, and several other analytical spreadsheets used for monthly and yearly reconciliations.
- Manages DMV stops. Maintains Voyager gas cards for all employees and vehicles; maintains DMV stop/add/delete/comply lists.
- Works and communicates with department heads concerning issues with Pcards and Voyager Cards in regard to accounts or accounting procedures.
- Responsible for managing procurement, purchasing contracts, and RFP issuance/tracking for the Town.
- Assists with posting tax payments during tax time each year.
Minimum Qualifications
- Bachelor’s Degree in administration, finance, accounting, or related field preferred.
- Three (3) to five (5) years of related work experience in an accounting department in a municipality environment or equivalent.
- Must possess excellent attention to detail.
- Must possess strong organizational skills.
- Must possess a customer service focused attitude.
- Must be proficient in MS Office applications; specifically Word and Excel.
- Must possess knowledge of operating standard office equipment.
- Must possess excellent communication skills, both written and verbal.
- Or equivalent training, education, and/or experience.
Knowledge, Skills & Abilities
- Knowledge of terminology, procedure, equipment, bookkeeping, and generally accepted accounting principles.
- Knowledge of the Town’s work rules and policies for employees.
- Knowledge of modern office practices and procedures.
- Knowledge of Microsoft Office (Word, Excel, PowerPoint, and other similar programs).
- Skill in arithmetic and English grammar.
- Skill in utilizing such office equipment as a calculator, typewriter, facsimile machine, and copier.
- Skill in the use of small office equipment, including copy machines or multi‑line telephone systems.
- Skill in using computers for data entry, word processing, and/or accounting purposes.
- Skill in communicating effectively both orally and in writing.
- Skill in communicating and working effectively with a team.
- Skill in clarifying authority, responsibilities, and expectations.
- Ability to complete assigned work within established deadlines in accordance with directives, policies, standards, and prescribed procedures.
- Ability to prioritize and meet deadlines.
- Ability to meet regular attendance requirements.
- Ability to maintain the professional expertise required to perform the job effectively.
- Ability to make timely and sound decisions.
- Ability to adhere to all established safety standards and ensure such standards are not violated.
- Ability to schedule own time to meet deadlines.
- Ability to organize and communicate effectively.
- Ability to make action‑based decisions with the application of professional business ethics.
Title: Accountant, Office Administrator/ Coordinator, Accounting & Finance
Company: Town of Smithfield, VA
Location: Virginia, USA
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