Overview
Accounting & Administrative Assistant Jobs in Houston, TX at OrthoLoneStar PLLC
Careers at MassHousing
At MassHousing, we believe a home is more than a roof and four walls. A home is safety and security, opportunity and peace of mind. Our team of talented professionals works to ensure that all Massachusetts residents have a safe, healthy and affordable place to call home. If you share our commitment, we hope you will consider joining us.
Equal Opportunity Employer M/F/V/D
MassHousing is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, colleagues and partners without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. MassHousing believes that diversity and inclusion among our colleagues and partners is critical to our success, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.
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Organization: MassHousing
Location: One Beacon Street, Boston, MA 02108
Posting Closes: Close of Business on June 11, 2025
Website: www.masshousing.com
The Organization
MassHousing will confront the housing challenges facing the Commonwealth to improve the lives of its people. A bold mission for an innovative agency. Since its inception in 1966, MassHousing has provided more than $29 billion for more than 125,000 apartments and more than 105,000 home mortgage loans. Beyond lending, we also work to promote economic growth and empowerment for families, individuals, and businesses; help communities increase their housing stock; provide hope and homes for vulnerable populations, and look for new, cost-effective ways to provide equitable housing opportunities. We have a relentless determination to confront the Commonwealth’s housing challenges and improve lives.
We know that we cannot meet our mission without a workforce that is committed to standing with us in our efforts. We achieve this by making investments in staff development and prioritizing individuals who align with our values including an unwavering dedication to diversity, equity, and inclusion.
As an employee of MassHousing you are offered a great career opportunity which is more than a paycheck. MassHousing’s total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including but not limited to:
Tuition reimbursement up to $10,000 per calendar year
A 35-hour work week and a hybrid work schedule
Back up Child/Elder Care
Retirement Savings including a pension and a deferred compensation plan (with a match)
Comprehensive health, dental and vision plans
12 paid Holidays per year and generous sick, vacation, and personal time
Short-Term Disability
Central Boston office location, convenient to public transportation and amenities on site
If you’re ready to join our dynamic team of mission driven professionals, this might be the job for you! Interested candidates should send a letter of interest and a resume to MassHousing by logging in to www.masshousing.com/workwithus.
General Summary
The Executive Administrative Coordinator plays a vital, multifaceted role in supporting the administrative and operational functions of the Agency under the direction of the Chief of Staff. This role requires a high degree of discretion, professionalism, and organization, with a strong focus on financial processing, insurance coordination, office lease management, and executive-level administrative support. The individual in this role is detail-oriented, deadline-driven, and adept at balancing recurring tasks with strategic projects.
This position interacts with vendors, staff, insurance providers, and internal stakeholders across departments, ensuring accuracy in billing and reporting, maintaining continuity of insurance coverage, and contributing to the smooth operation of MassHousing’s Administration functions. The successful candidate will be highly organized, responsive, and possess excellent judgment, time management, communication, customer service skills and multitasking abilities in a fast-paced, dynamic environment. The position reports directly to the Chief of Staff and is a hybrid position with the expectation of being on site in office three (3) days a week and as requested.
All positions at MassHousing require a customer service mindset in accordance with our values: Respect, Service, Empathy, Accountability, Collaboration, and Inclusion.
Essential Functions
Office Lease Management
Review, track, and process all invoices related to leased office space (e.g., rent, utilities, taxes, operating costs, parking, work orders)
Ensure payments are applied accurately against assigned invoices
Prepare MassHousing’s rent invoices and bill subtenants for subleased office space
Understand lease terms to accurately project and process rent increases
Maintain awareness of billing cycles to ensure payments are timely and accurate
Generate the paperwork (invoice) to meet the rent due date
Insurance Administration
Coordinate the collection and submission of data for insurance renewals, including but not limited to property, general liability, umbrella, auto, cyber, D&O, HUD fidelity, crime, workers’ compensation, E&O, and travel accident
Liaise with the insurance brokers and internal division/departments on certificates, policy changes, and coverage updates to ensure timely execution of tasks
Maintain records and master lists (e.g., Agency drivers) and respond to internal data requests
Ensure premium payments are processed promptly to avoid any lapses in coverage
Track insurance activities and deadlines and escalate issues as needed
Coordinate data requests (i.e. size & composition of loan portfolio; current assets & liabilities)
Complete insurance applications for final review by Chief of Staff highlighting any changes and/or concerns
Executive Administrative Support
Provide complex and confidential administrative support to the Chief of Staff
Draft, review, format reports, correspondence, budgets and presentations
Manage calendar scheduling, meeting logistics, and event coordination for the Administration functions and support as directed by Administrative Services and their functions/events
Assist and manage the visitor security lists and systems
Compile background materials and track action items for meetings and strategic initiatives
Triage inquiries and concerns from staff, vendors and/or third parties, coordinating with relevant staff to provide timely responses
Prepare all correspondence for Chief of Staff’s review and signature
Provide backup to the Deputy Chief of Staff as needed and support Deputy with their responsibilities when needed
Operations and Project Support
Enter and manage data for reports, licensing, validations, parking, and vendor contracts
Monitor ongoing projects for status, compliance, and deadlines; raise concerns as needed
Collaborate with internal & external stakeholders to ensure smooth workflow and high-quality service delivery
Enter, track and complete work orders with CBRE and Building Engines software and reconcile billing
Liaise with the building management company on operational needs and inquiries as directed by Chief of Staff
Assist with all procurement policies and procedures & RFP processes and reviews
Manage the Mother’s Room schedule and space
Assist with our shared/hoteling space software, training and reporting
Additional Responsibilities
Serve as cross-functional backup for all Administrative Services functions to ensure operational continuity
Identify and recommend process improvements to enhance efficiency and service delivery
Participate in cross-departmental initiatives and contribute to organizational development
Ensure compliance with agency policies, safety procedures, and regulatory requirements
May oversee interns or vendor contracts based on project needs
Perform other duties as assigned by the Chief of Staff or any Executive Team Member
Security Requirements
Comply with MassHousing’s Information Security Program and all other Agency information security policies and procedures
Take responsibility for any Agency assets assigned to you
Promptly report any security events, incidents, or weaknesses to MassHousing’s Information Security Team
Minimum Qualifications
Associate’s degree in business administration or directly related field
Four years of advanced administrative support experience that includes providing confidential support to executive level staff
Working proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Eligibility to work in, and travel freely to and from, the United States without sponsorship
Preferred Qualifications
Bachelor’s degree in business administration or directly related field
Experience with Insurance administration and/or policy coordination
Familiarity with budgeting and invoice processing
Salary Range: $70,847.16 – $88,558.95
MassHousing is an Equal Opportunity Employer
Why Work at MassHousing?
Competitive salaries
Work/Life Balance with flexible schedules and generous leave time
Comprehensive health, dental, life, and disability plans
Professional development & tuition assistance
Employer-matched deferred compensation plan
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Title: Accounting & Administrative Assistant
Company: OrthoLoneStar PLLC
Location: Houston, TX
