Overview
Accounting & Administrative Assistant Jobs in Texas at OrthoLoneStar PLLC
Introduction
Looking to bring your administrative expertise to the transportation field? Join a dynamic workplace where collaboration thrives, flexibility is valued, and work-life balance is a priority. Be part of an engaging and inclusive environment that fosters professional growth while supporting unique programs, shaping strategic goals and contributing to policy development alongside 150 professionals in Northeast Region. Our office operations team is the backbone of our success, ensuring seamless processes that empower every department to excel. In this role, your contributions won’t go unnoticed—you’ll play a key part in customer service, driving efficiency, fostering teamwork and innovation, and creating a positive work environment.
The WI Department of Transportation (WisDOT), Division of Transportation System Development (DTSD) is seeking interested and qualified individuals to fill 2 Operations Program Associate vacancies in the Northeast Region, headquartered in Green Bay, WI.
WisDOT is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:
Substantial leave time including at least 3.5 weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
Excellent and affordable health, vision, and dental benefits (health plan options start at just $42/month for single plans and $104/month for family plans after two months of employment)
A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
Well Wisconsin Wellness Program
A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
Use this Total Rewards Calculator to see the total value of our competitive benefits package!
In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations. For more information on WisDOT you can visit our website by clicking here.
The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service. We are committed to fostering an environment rooted in Integrity, Diversity, Excellence, and Accountability. Click here to learn more about how we apply these values in our work.
Every day, WisDOT’s Division of Transportation System Development plays the leading role in the upkeep and improvement of nearly 12,000 miles of state highways and bridges used by millions of people. You’ll find that behind every barrel is a dedicated team from a wide array of backgrounds including engineering, planning, environmental services, public outreach, real estate, finance and many more. It can be a challenging job, but we think you’ll find it’s an awfully rewarding one, too.
We’re looking for detail-oriented critical thinkers to help deliver a quality program to build, improve and maintain transportation infrastructure throughout the state. We encourage anyone at any point in any career to take a look at WisDOT opportunities and give some thought to how your skills and resume line up. Having a good attitude, a willingness to learn and a passion for creating lasting, impactful work will go a long way here. It’s a big system with lots of opportunity and responsibilities.
Are you up for it? At WisDOT, you can Build the Future – NOW.
Position Summary
These positions perform complex administrative operational program support functions under general supervision of the Region Technical Services Chief and day to day direction of unit’s leadworker. These positions are administrative subject matter experts in office operations and are responsible for evaluating workflows, recommending process improvements, and ensuring operational continuity across program areas. Independently tracks and maintains data related to administrative services, facilities, and equipment inventory to support efficiency and informed decision-making. These positions function in a hybrid working environment, covering the in-office responsibilities on a rotating schedule as the point of contact for all Northeast Region employees as well as a large number of additional agency employees also headquartered at the office.
Frequent contact with the public, elected representatives and their staff, the media, and internal DOT staff is required. These positions must effectively respond to inquiries related to the department’s transportation programs, often navigating sensitive or adversarial situations with professionalism and discretion. These positions require strong judgment, initiative, and in-depth understanding of department, division, and regional organizational structures, policies and procedures.
These positions require a high degree of independent judgment, analytical ability, and organizational skills, along with working knowledge of regional operations, budget principles, policy interpretation, and systems management. Participation in statewide workgroups to ensure regional consistency and alignment with department-wide strategic goals is required.
Position 1
This position serves as a key administrative resource within the region, serving as the sole lead for facilities management, employee office administration, and health, safety and wellness programs. This position also provides essential front-line reception services to the public, contractors, consultants, elected officials, and internal team members, serving as the representative for the department and ensuring a positive and professional experience.
This role is the region’s primary contact for all daily facility-related maintenance and improvement requests, including oversight of ergonomics coordination, hotel cube management, and floorplan updates. Additionally, this position leads the Region Health, Safety, and Wellness Program, overseeing compliance with safety inspections, emergency planning, wellness events, and coordination, documentation and reporting of regulatory inspections. The position also fully manages the regional fleet program, including preventative maintenance scheduling, accident reporting, and fiscal tracking, while serving as the regional liaison to the division and ensuring statewide fleet policy compliance.
Position 2
This position serves as a key administrative resource within the region, serving as the sole lead for records management, training, office administration, and employee engagement. This position also provides essential front-line reception services to the public, contractors, consultants, elected officials, and internal team members, serving as the representative for the department and ensuring a positive and professional experience.
Responsibilities include serving as the Region Records Coordinator, managing and auditing the regional records management system, ensuring compliance with records retention laws, and coordinating open records requests in alignment with state and federal regulations. The position further supports the region by acting as the training coordinator, managing non-technical training delivery, tracking the regional training budget, and collaborating with division leads to meet professional development objectives.
Salary Information
This position is in schedule-range (02-11) with an hourly salary of $21.66, plus excellent benefits. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.
Job Details
This position will initially be required to work full-time in the office while training and on the job learning. These positions can work up to a hybrid – in office/remote schedule with flexibility while maintaining office coverage on a rotating schedule once training is complete. More details will be discussed at the time of interview.
WisDOT does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States. WisDOT is not an E-verify employer.
Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.
Qualifications
A minimally qualified applicant will have experience and/or training with the following:
Experience tracking/managing data
Experience reading and interpreting laws, regulations, policies, procedures, or other complex documents.
Experience handling multiple projects and/or tasks in a work environment
Experience in record keeping (i.e. establishing and following filing procedures, tracking/logging data, etc.)
In addition to the minimum qualifications, a highly qualified applicant will also have experience with the following:
Administrative operations experience (i.e. office operations, reception, customer service, facility management, health/safety, etc.)
Program management experience (facilitating, managing, projects or initiatives, etc.)
How To Apply
Apply online! To apply, click “Apply for Job” to start the application process. Then, you will access your existing account or to create a new account if you don’t have an account. Once you are logged in, click “Apply for Job.” Follow the steps outlined in the application process and submit your application.
Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here. For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here. The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.
Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.
Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Shannon Maretti at 920-492-5635 or at [email protected] . For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page.
Deadline to Apply
Deadline to apply is Monday June 9 at 11:59pm.
Show more
Title: Accounting & Administrative Assistant
Company: OrthoLoneStar PLLC
Location: Texas
