Overview
Accounting Administrative Assistant Jobs in Golden Valley, MN at Gurstel Law Firm P C
Job Title
Executive Assistant, Research and Development
Requisition
JR000013698 Executive Assistant, Research and Development (Open)
Location
US Specialty Brand Headquarters – USA501
Additional Locations
Bridgewater, NJ
Job Description
The Executive Assistant, Research and Development requires a highly skilled executive level administrative professional who will provide a wide range of support services to the Executive Vice President and Chief Science Officer, and their R&D leadership team. The Executive Assistant, Research and Development requires a highly organized individual with strong attention to detail, sense of urgency and ability to handle multiple competing priorities.
The Executive Assistant, Research and Development must work collaboratively with all of the key support functions in the organization, including those based in other office locations (e.g. New Jersey, London, Dublin). The Executive Assistant, Research and Development is expected to communicate and act in a manner that is representative of the R&D organization.
Essential Functions
Provide comprehensive administrative support for the R&D department and leadership teams, handling tasks such as travel arrangements, calendar management, expense reporting, meeting preparation, and document handling.
Manage intricate travel schedules, adapt quickly to last-minute changes, and ensure compliance with the Global Business Travel & Expense Policies.
Coordinate committee meetings, internal and offsite gatherings, and candidate interviews, while also assisting with presentation preparation and project management.
Serve as a representative of the company during interactions with internal and external stakeholders.
Offer support for other executive administrative staff as needed, including vacation coverage.
Minimum Requirements
High School Diploma or equivalent; Bachelor’s degree preferred
10+ years of corporate administrative experience
5+ years of experience supporting senior executives
Active notary accreditation desirable
Deadline-oriented with adaptability to business demands
Proficiency in meeting and project planning advantageous
Strong interpersonal skills for handling confidential matters
Ability to independently manage tasks with precision in a fast-paced environment
Proficient in Outlook calendar management and prioritization
Knowledge of general office procedures and standard meeting applications
Experience with document management and invoicing systems preferred
Exceptional organizational skills with keen attention to detail
Analytical ability for data summarization and problem-solving in administrative tasks.
Organizational Relationship/Scope:
Position requires an onsite presence on Tuesday and Wednesdays in our Bridgewater, NJ location. This may be performed remotely on Monday, Thursdays and Fridays. Flexibility to be onsite is expected to support meetings or other R&D activities is required. Minimal travel to other company locations.
#LI-LM1
Title: Accounting Administrative Assistant
Company: Gurstel Law Firm P C
Location: Golden Valley, MN
