Accounting Office Manager Jobs in Sylvester, GA at Gill & Associates CPAs

Definition

TRANSFER ONLY: This position is open to interested transfer candidates at Coast Community College District (CCCD) employees to apply. Internal & External candidates are not eligible to apply at this time. If you are not a current transfer candidate with CCCD, please do not apply at this time.

Coastline College serves approximately 18,000 students, awards over 2,000 degrees and certificates, and transfers over 2,000 students to four-year institutions annually. Coastline College offers two-year associate degrees and certificates. As a designated Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Islander Serving Institution (AANAPISI), Coastline College reflects the dynamic diversity of the region.
We are looking for candidates who have the desire and ability to cultivate a welcoming student-centered culture that positively engages and impacts our diverse student population through the promotion of diversity, equity, inclusion, social justice, accessibility, and anti-racism (DEISAA). At Coastline College we celebrate and respect diversity in all forms that includes every race, religion, gender, socioeconomic status, ethnicity, veterans, sexual orientation, and people with varied abilities. Coastline College is seeking applications from candidates whose professional experience and service advance anti-racism, anti-oppression, equity, and justice in career education fields, and contributes to the College’s mission and vision.

We are committed to achieving equally high outcomes for all students. Successful candidates will share our vision and will work with us to help all students, regardless of background and level of preparation, achieve their educational goals. We welcome candidates whose experiences have facilitated their understanding of traditionally underrepresented racial minority communities.

Coastline College Employee-Student Demographic Information Direct Links:
Annual Enrollment by Program and Student Demographic
Term Enrollment by Course and Student Demographic
Course-Level Success by Term, Modality, Course, and Demographic
Course-Level End-of-Term Retention by Term, Modality, Course, and Demographic
Student Equity and Achievement Analysis
Degrees and Certificates Awarded
Employee Demographics

Department Specifics

Summary

Provides administrative, secretarial, proposal writing, and post-award grant administration support for the District’s grant development and control function. Prepares various grant related reports and maintains specialized accounting and financial records.

Distinguishing Career Features

The Grants Fiscal and Administrative Specialist provides administrative and writing support to the sourcing, development, proposal, and securing of funding sources for on-going programs and onetime commitments that meet institutional priorities. The Grants Fiscal and Administrative Specialist demonstrates the ability to monitor proposal processes, write proposal sections, and monitor financial performance. The Grants Fiscal and Administrative Specialist supports the postaward grant activities by preparing various reports, compiling data and analyses of grant related data, and providing technical grant accounting and fiscal procedural assistance.

Essential Duties and Responsibilities

Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:

1. Assists in the development of procedures for accounting and budgeting systems and recommends improvements. Prepares fiscal reports and maintains specialized accounting and financial records. Processes accounting transactions, auditing, and accounting/fiscal reports. Advises and assists other grant and accounting personnel with reports, financial systems, and operations. Participates in gathering, classifying, and summarizing of data; researches and analyzes budget and financial discrepancies and recommends a course of action to resolve problems. Prepares, reviews, and revises accounting/fiscal manuals and instructions for assigned areas of responsibility.

2. Participates in grant budget development; prepares various reports, schedules, charts, and tables as needed or required. Participates in the compilation of data and analyses of grant related data. Prepares documents and reports, as assigned.

3. Coordinates operations and activities of assigned area of responsibility to ensure timely and accurate processing and reporting. Confers with and provides technical grant accounting and fiscal procedural assistance to administrators, project directors, staff, and others, as requested. Collects, receives, reviews, verifies, researches, and/or corrects grant related narratives, financial data, schedules, reports, documents and/or entries as needed.

4. Assists in the implementation of grant organization or grant goals, objectives, strategies and work plans. Establishes schedules and methods for monitoring grant activities. Assists in ensuring compliance with organization/program, college and District policies and procedures. Prepares and/or coordinates reports, presentations, statistical reports and other program documents. Proofreads for accuracy, correct form, content and proper English usage. Attends meetings, when required.

5. Prepares and processes grant routing sheets for internal approval. Scans, organizes, maintains, and tracks electronic files related to grants.

6. Prepares and/or participates in the development of spreadsheets, journals, purchase orders, supply orders, personnel authorization forms, and budgets. Processes invoices.

7. Performs a full range of high-level clerical work in support of assigned projects such as independently prepare reports, correspondence, and other related duties. Maintains accurate records for grant accounts and functions.

8. Assists supervisor with special projects as required.

9. Assists with preparations for and may recommend budget elements for grant development activities. Monitors approved budgets.

10. Maintains necessary records, files, reports, databases and resource materials pertinent to grants office activities.

11. Performs other related duties as assigned that support the objective of the position.

12. Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.

Qualifications and Physical Demands

Knowledge and Skills
1. Requires knowledge of regulations and procedures for grant funding, monitoring, and administration in the public sector.
2. Requires knowledge of general principles and procedures of accounting, auditing, budgeting, bookkeeping, and fiscal record keeping related to public agencies.
3. Requires knowledge of principles of fiscal administration including development and maintenance of sound internal fiscal controls and policies.
4. Requires knowledge of financial and statistical analysis.
5. Requires knowledge of appropriate rules, standards, and reporting requirements applicable to financial transactions, program development and control, and fiscal solvency.
6. Requires knowledge of budget development, monitoring, and analysis for educational programs and services, including grant development and administration.
7. Requires knowledge of principles and practices for implementing and coordinating administrative activities related to grants.
8. Requires knowledge of pertinent District, department, program, local, state and federal laws, rules, regulations, policies and procedures.
9. Requires knowledge of modern office practices, procedures and equipment, including use of computers for word processing, spreadsheet and other financial software, and database applications.
10. Requires knowledge of technical aspects of assigned programs.
11. Requires advanced knowledge of and skill at oral and written English to prepare professional correspondence.
12. Requires well-developed skills to be persuasive in presentations to individuals and groups.

Abilities
1. Requires the ability to perform the essential responsibilities and functions of the position.
2. Requires the ability to perform a variety of complex accounting, monitoring, and fiscal analysis related to financial and accounting transactions.
3. Requires the ability to independently perform assigned administrative duties with speed and accuracy.
4. Requires the ability to organize, implement and direct administrative activities.
5. Requires the ability to learn and understand all aspects of the assigned unit.
6. Requires the ability to gather, organize, analyze, prepare and present varied finance data and statistical analysis.
7. Requires the ability to prepare, audit, and analyze a variety of financial data and fiscal reports.
8. Requires the ability to analyze, interpret, and apply pertinent codes, laws, policies, and regulations.
9. Requires the ability to understand and apply internal fiscal controls in the performance of work assignments.
10. Requires the ability to operate a computer, applicable software and other office equipment according to assigned area.
11. Requires the ability to make complex arithmetic computations with speed and accuracy; correct errors in arithmetical calculations made by others.
12. Requires the ability to adjust to new technology.
13. Requires the ability to effectively utilize information systems and related software applications.
14. Requires the ability to analyze situations quickly and objectively to determine proper course of action.
15. Requires the ability to develop and prepare procedures, instructions, and standards for a variety of grant related processes.
16. Requires the ability to plan and organize work to meet schedules and time lines.
17. Requires the ability to handle multiple project assignments.
18. Requires the ability to provide high-level customer service, in person, via electronic communication, and over the telephone.
19. Requires the ability to communicate effectively both orally and in writing.
20. Requires the ability to develop and maintain productive relationships with District and college staff, grant funding organizations, and co-workers.
21. Requires the ability to write in a clear professional manner, proofread and edit accurately, and compile presentation-quality reports.
22. Requires the ability to organize and monitor multiple grant projects.
23. Requires the ability to work cooperatively and productively with others.

Physical Abilities
1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
2. Essential functions will vary by position.
3. As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education and Experience
This position requires an Associate degree in accounting, business administration, or related field. Four years of experience in grant administration or equivalent. At least four years progressively responsible experience in accounting and progressively responsible clerical and/or administrative work experience in office administration. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. Preferred: Bachelor’s Degree in accounting, business administration, or related field.
AND
Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom and campus.

Licenses and Certificates
Requires a valid driver license.

Working Conditions
Work is performed indoors where minimal safety considerations exist

Conditions of Employment

This is a recruitment for a categorically funded, full-time classified staff, 40 hour per week, 12-month per year position. The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work evening hours and/or weekends, when necessary, to meet the needs of the department. The effective date of employment will be arranged with the supervisor. The District reserves the right to extend, modify, or eliminate this position based on available funds. The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee. (Salary Schedule: EE-117)

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910) The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Pay Philosophy: Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Application Requirements:

Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable)

A complete application packet includes:

A complete Coast Community College District Online Employment Application.
Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put “see resume” or “N/A”, or leave blank).
A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Access). (upload as a separate attachment – PDF recommended).
A current Résumé of professional and educational background and experience (upload as a separate attachment – PDF recommended).

Coast Community College District – Human Resources
1370 Adams Avenue, Costa Mesa, CA 92626
Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.

Additional Information

Selection Procedure

All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
Applicants wishing to apply for more than one position must submit separate application materials for each desired position.
Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.
If any travel is required for an applicant to participate in person during the interview process, this will be done soat the candidate’s own expense.
During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.
Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
The search committee will rate the candidate’s responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.
The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
The campus President will make the final recommendation for employment to the Board of Trustees.
The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College’s recommendation for employment.
The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.

Employment Information

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment:

Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to the first day of employment).
Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

Coast Community College District Title IX:

Comprehensive Medical, Dental and Vision
We know that the health of our employees and their families is a priority. That’s why we offer extensive health care benefits to benefits-eligible employees. We offer the District’s Anthem Blue Cross PPO plan as well as three HMO’s, Blue Shield Access Plus, Blue Shield TRIO, and Kaiser Permanente. We also provide District-paid dental and vision insurance.

Benefits are available to regular permanent employees working 20 or more hours per week. Benefits are not available to employees working less than 20 hours per week, temporary, hourly, or other short-term employees.

District-paid Life Insurance
The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by VOYA. This district-paid benefit is equal to one time your annual salary and remains in effect until age 70. At age 70, your benefit is reduced to half.

District-paid Disability Benefits
Coast Community College District provides both a short-term disability benefit and long-term disability benefit to employees working 20 or more hours per week who are unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans
A variety of voluntary plans are offered through the Coast Community College District to benefits-eligible employees such as Health and Dependent Care Flexible Spending Accounts, MetLife (Hyatt) Legal Plan, and other Section 125 compliant insurance plans.

Enrich Your Profession
Professional Development Programs The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves
Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The District’s sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate
The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel
Vacation – Classified employees earn vacation days commensurate with years of service. Confidential, Educational Administrators, and Classified Managers earn 22 days of vacation each fiscal year. Accrued vacation is prorated for all employee categories working less than full-time.

Sick Leave – All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your CalPERS or CalSTRS retirement pension benefit.

Holidays – The Coast Community College District observes 22 paid holidays per year.

Jury Duty, Bereavement, Military Leave – Coast Community College District grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations
Pension Plans – The Coast Community College District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in the Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.

Medical Benefits After Retirement – It is the policy of the Coast Community College District that contract employees, who retire from the District at age 60 or older and with fifteen or more years of service, be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement plan is available to retirees and their spouses after age 70.

Annuities – The Coast Community College District maintains a program whereby qualified employees may request through Payroll to have a portion of their salary deposited to a 403b tax-sheltered annuity plan or an approved 457 deferred compensation plan.

Schools First Federal Credit Union – The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.

Title: Accounting Office Manager

Company: Gill & Associates CPAs

Location: Sylvester, GA

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Accounting Office Manager

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Sylvester, GA

Posted 4 days ago

Gill & Associates CPAs

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