Overview
Accounting Specialist Jobs in DeKalb – Illinois – USA at Northern Illinois University
Position: Accounting Specialist (2082)
At Northern Illinois University (NIU) Foundation, our vision is to develop, support and encourage a culture of engagement and giving throughout the NIU community that will allow it to flourish and accomplish NIU’s goal of becoming the most student-centered public research university in the Midwest. The Accounting Specialist serves as an integral member of the Financial Services department of the NIU Foundation.
Reporting directly to the team’s Accounting Associate, this position oversees accounts payable and disbursement activities for the Division. As a key collaborator in the development of operating policies and accounting and financial documents, records and reports, the ideal candidate exhibits a keen
attention to detail
, is empowered by use of independent judgement, and demonstrates strong interpersonal skills.
Position Summary
The Accounting Specialist position performs accounts payable and disbursement duties which include but are not limited to: disbursement voucher processing, review and processing of invoices and reimbursements, assistance in the review of purchase requisitions, processing of weekly check cycles, and supports review of interagency journal transactions. This position ensures the accuracy of the recordkeeping system and assists with the annual 1099 process.
The Accounting Specialist understands the NIU Foundation budget and investigates and resolves NIU Foundation budget errors and assists with spend analyses.
Essential Duties and Responsibilities
Check Cycle Oversight
* Conducts weekly (or as needed) check cycles for approved vouchers.
* Maintains budget tracking, including research on budget discrepancies.
* Reconciles checks to voucher documentation.
* Prepares positive pay file.
* Ensures vouchers are filed and maintained in accordance with NIUF Retention Policy.
Disbursement Voucher Processing
* Reviews and processes all invoices, reimbursements, payment advancements and purchase requisitions in accordance with applicable NIUF policies and procedures.
* Ensures all required documentation and appropriate approvals, including multi-signature execution is provided and complete.
* Works to submit accurate payments, including assistance with payment reconciliation, voidance and reissuance of checks, and oversight of stale check processes if and when applicable.
* Manages new vendor setup process; obtains required vendor information and data for system entry.
Customer Service
* Responds to and provides inquiry support for Divisional team members.
* Represents the Financial Services department on various internal/external committees as required.
* Assists with maintenance of Financial Services Department’s Policies and Procedures Manual.
Other Job-Related
Duties
as Assigned
* Sorts and distributes incoming mail and prepare outgoing mail.
* Provides general office and/or administrative support to the department, including meeting note taking.
* Copies, files, updates and maintains departmental records.
* Answers and routes incoming calls.
Minimum
Required Qualifications
(Civil Service)
1. High school diploma or equivalent.
AND:
2. Any one or combination …
Title: Accounting Specialist
Company: Northern Illinois University
Location: DeKalb – Illinois – USA
Category: Accounting, Administrative/Clerical
