Overview
Accounts & Admin assistant Jobs in Dubai, Dubai, United Arab Emirates at Pharmazone Medical Equipments L.L.C
Title: Accounts & Admin assistant
Company: Pharmazone Medical Equipments L.L.C
Location: Dubai, Dubai, United Arab Emirates
Perform financial duties, including generating financial data, compiling and submitting reports, analysing company trends, and assessing the financial health of the company.
Adequate expertise in Microsoft Tools Excel and
Knowledgeable in accounting software (QuickBooks is a plus)
Tracking sales with the sales team and reporting the same to management.
Preparation of monthly, quarterly, and annual error-free accounting reports.
Preparation of the managerial information statement (MIS) on a weekly basis.
Compliance with tax, VAT filing, preparation, and submission before the due dates.
Monitoring and arranging cash flow forecasts and handling petty cash.
Bank reconciliation and postings on a regular basis.
Preparation of all the invoices, generating them in the system, and reconciling the general ledgers on a regular basis.
Verifying, allocating, posting, and reconciling accounts payable and receivables.
Credit card reconciliation: coordinating with the concerned department for the usage and collection of receipts for reconciliation.
Timely follow-ups for the receivables and allocating the payables on due dates.
Review and recommend modifications to accounting systems and procedures.
Accurate bookkeeping and the ability to present the reports immediately.
Assist in the company’s financial audits and audit reports.
Administrative & Office Management
·        Draft, review, and edit various agreements (e.g., contracts, NDAs, service agreements).
·        Ensure compliance with company policies and legal requirements.
·        Maintain an organized digital and physical filing system for contracts and company documents.
·        Managing an office, fielding inquiries, overseeing office inventory, scheduling meetings and supervising other administrative personnel.
·        Administrative skills comprise the hard and soft skills essential for managing business operations and increasing office productivity. They include communication and organizational skills, as well as project management, bookkeeping, and time management skills.
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Qualifications for Accountant & admin Assistant
Bachelor’s degree in finance or accounting
Excellent business judgment, analytical, and decision-making skills
Knowledge of financial reporting and data mining tools such as QuickBooks.
Strong demonstrated the use of Excel, Word, and PowerPoint
Competent in a fast-paced business environment.
