Overview
Accounts Payable Lead Jobs in Kota Kinabalu, Sabah, Malaysia at Sticky Rice Travel
Title: Accounts Payable Lead
Company: Sticky Rice Travel
Location: Kota Kinabalu, Sabah, Malaysia
Accounts Payable Executive : Role & Responsibilities
Job Role & Description: Sticky Rice Travel is an innovative, socially and environmentally conscious travel company. As a part of the team, the Accounts Payable Executive plays a fundamental role in successfully running our tours in Borneo, providing the main point of contact among Sticky Rice Travel employees.
Working as part of our Accounts Department, the Accounts Payable Executive is primarily responsible for overseeing the end-to-end Accounts Payable (AP) process and ensuring timely, accurate, and compliant payment processing. This role involves managing invoice verifications, preparing payment vouchers,
liaising with vendors, and ensuring alignment with the company’s financial policies. The position plays a key role in ensuring the integrity of the company’s expenses and cash flow planning.
Reporting to: Accounts Operation Manager
Key Responsibilities:
Accounts Payable Operation Management:
● Manage and lead daily Accounts Payable (AP) processes.
● Accurately enter all supplier invoices into the Xero system, including Purchase Orders, Bills, and Credit/Debit notes as required.
● Ensure proper classification and documentation for all supplier/vendor invoices.
● Verify, process and compile staff claims and travel reimbursements.
● Review & process petty cash and staff reimbursements.
● Identify Self-billed scenario, generate self-billed e-Invoice in Xero and submit to LHDN via Invoici in Xero.
● Handling supplier e-Invoices by receiving and validating them via MyInvois (LHDN), ensuring accurate data entry and compliance. Tasks include matching e-Invoices with Purchase Orders, flagging discrepancies, and uploading validated invoices into the Xero accounting system with proper tracking using UUID and LHDN validation status.
Payment Planning & Processing :
● Organize and schedule supplier invoice payments.
● Prepare timely batch payments and create corresponding supplier folders for the Financial Controller (FC).
● Execute bank payments, create payment vouchers, bank transfers, and cheques as needed.
● Download and label payment advice for distribution.
Reconciliation & Documentation:
● Reconcile supplier statements and resolve discrepancies with vendors and internal departments.
● Maintain an accurate and updated AP aging report.
● Track and manage purchase orders, determining the appropriate time for conversion into bills.
● Reconcile bills with prepayment accounts.
● Ensure all documents are filed in an organized manner for audit and reference.
● Maintain digital archives of all e-invoices, approvals, and payment records for a minimum of 7 years. Ensure these records are easily retrievable for tax audits and compliance checks.
Team Support & Reporting:
● Guide and support junior AP staff in daily tasks and development.
● Prepare Monthly Cash Flow Report for AP based on travel date, B2B/B2C, per suppliers
● Follow up and prepare reports on unreceived e-invoices for all supplier proforma invoices.
● Prepare Monthly Carbon Offsetting Report
Qualification & experience:
● Degree in a related field
● 3-5 years of working experience required
● Having experience in e-Invoice is a plus
● Ability to communicate & write in English, Bahasa Malaysia
● With essential working experience and familiarity with Xero Accounting System & Google Drive
● A dynamic person who can work under minimum supervision
● Mature, Detail oriented, meticulous, committed, honest and trustworthy
