Overview
Accounts Payable Specialist – Albany, NY Jobs in Albany, USA at StateJobsNY
Duties Description Primary Purpose
Under general supervision, the Accountants Payable Specialist is responsible for thorough, accurate and timely processing and/or entry or approval of payments of low to moderate complexity in a dynamic and deadline driven environment.
Essential Functions
• Enter, review, process invoices and payment requests of a low to moderate level of complexity and ensure compliance with the contract, purchase order or bond document and DASNY policies and procedures, as well as relevant state and federal laws.
• Approve progress payments of low to moderate complexity, as directed.
• Reconcile open items and submissions processed to ensure that all submissions have been properly logged, processed, and accounted for.
• Maintain and reconcile the lien docket and create the appropriate system holds and/or vouchers in the financial management system, ensuring that payments to
contractors/vendors are held and released correctly.
• Ensure frequent and adequate follow-up on open payment requests to ensure timely resolution of problems and timely payment. Work directly with other DASNY staff,
clients, trustees, grantees, and vendors to research and resolve
conflicts/problems/issues. Ensure that supervisors are consulted when appropriate and kept informed of problems.
• Adhere to DASNY standards for confirming changes or additions to banking information related to payments scheduled through accounts payable and document confirmation.
Prepare and submit vendor update request forms as necessary to update vendor information in the financial management system.
• Prepare and submit payment void/reissue requests when necessary.
• Assist with researching and coordinating responses to legal requests, FOIL requests, and other requests for information, including collecting and copying/scanning/redacting
information and documents responsive to the requests.
• May assist with tasks related to the annual audit, including but not limited to creating spreadsheets and analyzing payment data, as well as collection of documentation requested by the auditors.
• Assist in ensuring compliance with federal and State laws, financial standards/practices, and DASNY policies and procedures.
• Verify, analyze, record, import, export and reconcile data among various sources, including, but not limited to contracts, purchase orders, client agreements, bond covenants, the financial management system and various other PC applications/databases.
• Prepare journal entries.
• Create and/or maintain various schedules, reports, spreadsheets, databases and/or files.
• Maintain the confidentiality of confidential and/or personal information that may be accessed while performing job duties.
• Suggest opportunities for improvement in unit processes.
Other Duties and Responsibilities
• Assist with the training of employees. May participate in the evaluation of employees.
• Assist with the documentation and implementation of procedures.
• Identify and apprise management of improvement opportunities in unit processes.
• Assist with the implementation, review, and testing of internal controls.
• Provide support/backup to other staff as needed.
• Participation in testing of system upgrades.
• Undertake special assignments as directed.
• Assist with the implementation, review, and testing of internal controls.
• Must maintain regular attendance in accordance with DASNY attendance and leave policies.
• Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can
be found on the Intranet).
Supervision
Supervision of employees may be required.
Physical/Mental/Visual Demands
Occasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires complex and time-pressured decision-making. Overtime or extended work hours may be required.
Work Environment
Standard office environment including the use of one or more of the following: PC, telephone, fax machine, printer, copier, scanner, electronic stapler, three-hole…
Title: Accounts Payable Specialist – Albany, NY
Company: StateJobsNY
Location: Albany, USA
Category:
