Overview
Activities Secretary Jobs in Alexandria, MN at Alexandria School District 206
Full Job Description
Secretarial Level: IV
Building Location: ALexandria Area High School
Hours per Day: 8/240 days per year
Essential Functions:
Lead contact for student activity registration through the Affinity software
Complete Minnesota State High School League transfer and eligibility reports
Create and print rosters for activities teams
Complete payment vouchers, purchase orders, and employee reimbursement forms
Monitor student activity accounts; create reports and forms
Create Conference, Section, and State student awards and recognitions
Create budget reports; track department spending
Reserve and confirm transportation for activities programs
Reserve district facilities for events in district facility management system
Schedule lower level officials
Schedule event workers i.e. ticket sellers, ticket takers, security staff, game managers, etc.
Answer phones and direct callers to the appropriate individual; greet visitors and direct to the appropriate location; monitor visitors and security system; monitor and report student attendance as required; issue leave passes to students as required.
Schedule meetings, appointments and activities as required; monitor calendars.
Word process letters, memos, and minutes; proofread materials and create forms; enter, retrieve, verify spreadsheet data; photocopy and fax materials; prepare information packets; provides information for internal and external communication; respond to email inquiries; distribute interoffice mail and incoming postal mail/packages.
Assist and respond to inquiries and requests of staff, faculty/coaches, students or parents; provide back-up and relieve staff when required.
Maintain office equipment, troubleshoot minor problems, contact vendors; order supplies when required
Create and maintain files and data bases on personal, demographic and academic information on students; prepare and run reports and forward to appropriate individual or agency as required.
Participate in professional development activities as required.
Title: Activities Secretary
Company: Alexandria School District 206
Location: Alexandria, MN
Category:
