Overview
Admin and Contracts Coordinator Jobs in Dubai, United Arab Emirates at We One
Title: Admin and Contracts Coordinator
Company: We One
Location: Dubai, United Arab Emirates
JOB SUMMARY
To provide administrative and coordination support to the IT Department, managing day-to-day operational requirements and acting as a key point of contact between internal teams, management, suppliers, and external stakeholders.
Ensure effective communication, scheduling, documentation, and timely follow-up on departmental activities.
Support smooth coordination between leadership, internal departments, service providers, and vendors to ensure efficient workflow and delivery of IT-related requirements.
Duration: 6 months and extendable if the work is satisfactor
y
KEY RESPONSIBILITI
ESContracts and Administration Suppo
- rtManage and maintain IT-related contracts, ensuring compliance with agreed terms and supporting effective coordination with internal and external service provider
- s.Coordinate with resource management vendors to source suitable candidates based on approved business requirement
- s.Manage NDAs, contractor documentation, and other administrative records as require
- d.Support vendor performance evaluations and documentation prior to contract renewal
s.Executive & Department Suppo
- rtProvide administrative support to department leadership, including calendar management, meeting coordination, travel arrangements, and logistic
- s.Coordinate leadership meetings, forums, workshops, and departmental review
s.Operational & Administrative Suppo
- rtSupport departmental budgeting activities, invoice processing, purchase orders, and expense trackin
- g.Coordinate employee and contractor onboarding/offboarding activities within the departmen
- t.Assist with audits, compliance reviews, reporting requirements, and information request
s.
TECHNICAL COMPETENC
IESOffice Productivity Tools:Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook) and collaboration tools such as SharePoint and Tea
ms.Documentation & Reporting:Strong ability in preparing official correspondence, maintaining departmental records, preparing reports, and supporting dashboards and data analys
is.Process & System Management:Understanding of administrative processes, HR coordination, procurement workflows, and departmental syste
ms.Budget & Vendor Coordination:Knowledge of purchase requisitions (PR), purchase orders (PO), invoice processing, expense tracking, and vendor management process
es.
QUALIFICATIONS, EXPERIENCE AND SK
ILLSEducation:Bachelor’s Degree or Diploma in Business Administration or related fi
eld.Experience:Minimum 5 years of experience in administration, executive coordination, or support roles within a corporate/IT environm
ent.Ski
- lls:Strong organizational and coordination ski
- lls.Excellent communication and stakeholder management abilit
- ies.Proficient in MS Office and collaboration tools (Teams, SharePoint, reporting too
- ls).Attention to detail, confidentiality, and ability to manage multiple priorit
ies.
