Overview
Admin-Assistant Jobs in Hiawatha, IA at McGrath Family of Dealerships
ABOUT THE POSITION
Spalding DeDecker is looking for an organized and motivated team member who can coordinate and provide administrative support for Spalding DeDecker’s Grand Rapids office. Responsibilities include supporting daily operations, maintaining the office and supplies for the team, project coordination, team logistics, and the completion of tasks and duties as assigned by leadership staff.
TYPICAL DUTIES & RESPONSIBILITIES
Assisting the department leads with daily coordination and scheduling logistics such as arranging meetings, responding to calls and messages, digital filing, and special assignments.
Project coordination roles such as attending meetings with design team members to prepare meeting minutes, track action items, and follow up on logistical action items. Data input and tracking of Microsoft Planner, Google Keep, or other project management tools.
Set up proposals, memos, reports, presentations, and Excel spreadsheets using the Microsoft Office software.
Data entry into Vision, creation of file folders, and project tracking for project and proposal setup.
Provide a wide array of administrative support for staff and managers.
Support the streamlining of administrative processes and coordinate directly with administrative staff between offices.
Provide general support to visitors, including providing directions for parking and accessing the building. Greet all guests courteously and professionally at the door to the building and respond appropriately by guiding them to the appropriate room or person. Sets up or provides refreshments.
Coordinate mail and UPS/FedEx outgoing mail, including permit submissions and proposal delivery.
Keep conference rooms and common areas in a tidy and orderly manner.
Ensure the office and work area is clean and organized at all times.
Maintaining conference room(s) and schedules as requested
Schedule/coordinate logistics and food for brown bags, guest lunches, and meetings (in-house and outside functions).
Act as a backup for booking travel arrangements.
Maintain inventory of office supplies, kitchen and housekeeping supplies, PPE, and breakroom supplies (i.e. coffee and tea).
Maintain printer and plotter functionality, coordinate with IT and maintenance contractors, as needed.
Coordinate with HR and administrative staff for new-hire materials (nameplate, business cards, desk/cubicle location, etc.)
Coordinate and communicate with building and facility staff, cleaning staff, and maintenance contractors, as-needed.
Assist staff in the submission and resolution of IT issues, coordinate with IT.
REQUIREMENTS
Administrative experience: 2 years (Required)
High School Diploma or equivalent required. Associate’s degree or equivalent combination of training and experience preferred.
Microsoft Excel: 2 years (Required)
Microsoft Word: 2 years (Required)
Phone etiquette: 2 years (Required)
Knowledge of PowerPoint
Excellent spelling and grammatical skills.
Attention to detail, ownership of assignments, and the ability to meet tight deadlines are essential to the successful performance of this position.
Requires good oral and written communication skills, telephone etiquette, and tactful/diplomatic in all aspects of this assignment.
Complete all other duties as assigned.
Understanding or willingness to learn the Civil Engineering/Survey industry
WORK ENVIRONMENT/PHYSICAL DEMANDS
Schedule: Monday to Friday; flexible hours
Location: In person at Grand Rapids office location
Travel: May have travel to other locations with advanced notice (Rochester, Novi, Lansing, Detroit, Flint)
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Essential and marginal functions may require maintaining the physical condition necessary for sitting for prolonged periods of time.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, crouch, or crawl.
JOB TYPE
Part-time
Full-time
TWO WAYS TO APPLY
Qualified candidates should forward resumes send via email ([email protected])
If emailing, please include the position(s) applying for in the subject line.
Please – NO telephone calls. Thank you.
Spalding DeDecker is an Equal Opportunity Employer. We encourage minority applicants to ensure a diverse and well-balanced workforce.
Spalding DeDecker is a drug-free workplace. All employees participate in pre-employment, annual, and random screening for illicit drugs and alcohol.
Title: Admin-Assistant
Company: McGrath Family of Dealerships
Location: Hiawatha, IA
