Overview
Admin Assistant- 12 Month – School Jobs in Saint Augustine, FL at Treaty Oaks Prep Academy
Join our team as a part-time Administrative Assistant and play a key role in supporting our Accounting Team and keeping daily operations running smoothly. This position is perfect for someone organized, detail-oriented, and proactive. If you’re ready to contribute your skills in accounting support, office management, and customer service, we’d love to hear from you!
Primary Responsibilities
Accounts Support: Process vendor invoices, payments, and employee expense reports; assist with reconciliations.
Data Management: Maintain up-to-date vendor and financial records; enter financial transactions into QuickBooks and internal databases.
Document Control: Organize and manage filing systems; assist with internal and external audits.
Customer and Office Support: Handle incoming and outgoing mail; greet guests and assist with catalog and promotional mailings.
Collections & Deposits: Generate and follow up on invoices, deposit checks, and record payments accurately.
Errands & Miscellaneous Support:
Make occasional trips into town for errands such as bank deposits, mailings, or supply pick-ups.
Answer and route phone calls; provide in-person customer service to office visitors.
Keep the front office and entryway clean, professional, and organized.
Assist with administrative tasks and support staff as needed.
Qualifications & Experience
Excellent communication, organizational, and time management skills.
Self-starter with a strong attention to detail and the ability to meet deadlines.
Proficient in Microsoft Excel, Word, Outlook, and QuickBooks.
Able to manage multiple tasks independently and handle confidential information with discretion.
Title: Admin Assistant- 12 Month – School
Company: Treaty Oaks Prep Academy
Location: Saint Augustine, FL
