Overview
Admin. Assistant Jobs in Santa Ana, CA at Able Physical Therapy Corp
Position Details
Position Information
Requisition Number
S4383P
Home Org Name
Chief Adv OP & Strategy Officer O&M
Division Name
Senior VP, Advancement
Position Title
Office Supervisor
Job Class Code
DB13
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
Auburn Advancement is excited to begin the search for a Office Supervisor to join our philanthropy team! This position is vital in building lasting relationships and securing the resources needed to support Auburn Advancement and Auburn University’s philanthropic mission.
What You’ll Do:
Be the Face & Voice of the Alumni Experience
You’re the first impression!
Welcome every guest and caller with professionalism and warmth
Manage the Alumni Association inbox and route communications with care
Serve as a go-to guide during new employee orientation and building tours
Ensure smooth visitor experiences by overseeing parking rentals and guest logistics
Drive Events from Concept to Celebration
Make every event unforgettable!
Book and manage event spaces with precision and flexibility
Coordinate setup logistics, tech needs, and day-of execution
Prepare rental agreements, manage payments, and reconcile event finances
Support cross-campus events with banners, A/V, tablecloths, and more
Master the Details Behind the Scenes
Keep operations running like a well-oiled machine!
Enter and track budgets, invoices, and receipts across platforms
Maintain accurate records for key access, employee postage, and supply inventory
Manage shipping and deliveries, ensuring nothing slips through the cracks
Keep snacks, drinks, and resources stocked for a welcoming work environment
Power the Team with Seamless Support
Be the backbone of collaboration!
Coordinate student worker schedules for optimized coverage
Support departments like Membership, Class Rings, and SAA with admin needs
Facilitate golf cart reservations and other shared resources
Elevate team performance by staying steps ahead of what’s needed next
Why You’ll Love It Here:
Impactful Work: Your efforts will directly contribute to the growth and success of Auburn University and its priorities.
Collaborative Environment: Join a team of dedicated professionals who are committed to making a difference.
Purpose Driven Work: Align your passion and fulfillment to your work, where you’re trusted to reach your full potential and achieve your pinnacle career experience.
Culture by Design: Thrive in a culture that champions respect, accountability, and professional development.
Now is the perfect time to join Auburn Advancement, a dynamic team encompassing Operations and Strategy, Culture and Talent, Engagement, Philanthropy, and Communications. Under the visionary leadership of Senior Vice President Rob Wellbaum – a seasoned and respected advancement professional – our organization is set to revolutionize the future of Advancement.
Auburn University Libraries is a dynamic hub for learning, teaching, and research, offering extensive collections, cutting-edge technology, and exceptional support to the Auburn Family.
Essential Functions
Purpose
Serve as the first point of contact by answering and directing calls and greeting visitors
Manage Alumni Center event space bookings and rental agreements
Oversee Alumni Center gameday and student parking rentals
Serve as an Advancement Advocate, welcoming and orienting new employees
Monitor and respond to emails in the Alumni Association inbox
Maintain key inventory and online door access for employees
Production
Schedule meeting/event room requests and manage logistics/setups
Maintain snack/drink inventory in the Tiger Den
Enter budgets, invoices, and credit card receipts for reconciliation
Receive and distribute packages and deliveries
Order and manage inventory for office supplies and postage
Handle UPS shipping for employees
Facilitate reservations for the golf cart in Smartsheet
Maintain employee postage inventory
Innovation
Use Smartsheet to manage event logistics, budgets, and scheduling
Maintain a digital key inventory and access system for secure facility management
Reconcile financial data across platforms to support budgeting accuracy
Provide A/V and logistical support for events across departments, maximizing shared resources
Collaboration
Provide administrative and logistical support for departments such as Membership, Class Rings, SAA, and other Advancement areas
Coordinate with internal departments for event needs such as banners, tablecloths, and A/V
Manage student worker schedules to ensure adequate staffing and support
Serve as a building liaison and resource for new employees during orientation
Why Work at Auburn?
Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
Ready to lead and shape the future of higher education? Apply today! War Eagle!
Minimum Qualifications
Minimum Qualifications
High school diploma or equivalent plus 6 years of experience OR
Associate’s degree plus 4 years of experience OR
Bachelor’s degree plus 2 years of experience
Scope of Experience: Experience in administrative support services
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications
Desired Qualifications
Desired Qualifications
Posting Detail Information
Salary Range
$43,050-$64,580
Job Category
Administrative
Working Hours if Non-Traditional
City position is located in:
Auburn
State position is located:
Alabama
List any hazardous conditions or physical demands required by this position
Posting Date
04/11/2025
Closing Date
Equal Opportunity Compliance Statement
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Equal Opportunity Compliance (EOC) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
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Title: Admin. Assistant
Company: Able Physical Therapy Corp
Location: Santa Ana, CA
