Overview
Admin Assistant Jobs in Burlington, NJ at BJ’s Wholesale Club, Inc.
Our work matters. We help people get the medicine they need to feel better and live well. We do not lose sight of that. It fuels our passion and drives every decision we make.
Job Posting Title
Admin Assistant Sr
Job Description
The Senior Administrative Assistant provides dedicated administrative support to an assigned function at Prime. This position will manage calendars, travel arrangements, expense coordination and other various administrative duties on behalf of at least two members of Prime’s Senior Leadership Team (SLT) and their corresponding departments.
Responsibilities
Provide administrative support to at least two members of Prime’s Senior Leadership Team (SLT) members and their corresponding departments; serve as a representative of the assigned function by effectively managing telephone calls and/or visitors and ensuring a consistent experience for all guests of the department or facility
Manage calendar(s) as assigned and ensure adherence to scheduled appointments; specifically responsible for the intake, prioritization and scheduling of new meeting requests, as well as supporting on-time transition between meetings or appointments
Coordinate travel on behalf of leaders or team members and ensure the appropriate lodging, car service and/or other necessary accommodations are secured; may be responsible for contracting with vendors to secure facilities and/or negotiate rates in the best interest of Prime
Coordinate large team meetings and/or conferences that may extend beyond immediate department support; ensure facilities, technology and materials or handouts are adequately prepared and distributed
Document, maintain and enforce policies and procedures in support of department leadership or business operations; serve as initial point of contact within the department for guidance, approval or routing to the appropriate parties on policies/ procedures that are administrative in nature
Support department with general office duties and special projects, including but not limited to preparing presentations, meeting materials, onboarding/offboarding activities, coordinating print, administering the recognition program, ordering supplies, maintaining records and/or coordinating site events
Capture and distribute meeting minutes at leadership or other management or committee meetings
Works independently and within a team on special, nonrecurring or ongoing projects at the discretion of assigned SLT member; plan and coordinate presentations, disseminate information, follow up with cross-functional participants, design and deliver general correspondences, memos, charts, tables, graphs etc and proofread/edit copy for spelling, grammar and formatting inconsistencies; may be accountable for accuracy and clarity of final copy
Other duties as assigned
Minimum Qualifications
High school diploma from an accredited school or equivalent GED is required
7 years of work experience in administrative, department coordination or customer service role
Must be eligible to work in the United States without need for work visa or residency sponsorship
Additional Qualifications
Advanced computer skills including Microsoft office suite of programs (MS Word, Excel, PowerPoint and Visio)
Previous experience creating executive level spreadsheets, presentations and reports
High degree of professionalism and executive presence
Excellent oral and written communication skills
Demonstrated organizational and time management skills
Strong attention to detail with the ability to handle sensitive and/or confidential information and materials
Ability to anticipate needs and proactively find solutions
Ability to work autonomously in a changing and dynamic work environment
Preferred Qualifications
Associate’s or Bachelor’s Degree
Previous experience in healthcare, Pharmacy Benefit Management or Managed Care environment
Minimum Physical Job Requirements
Ability to travel up to 5% of the time as needed
Ability to work a flexible schedule including overtime
Constantly required to sit, use hands to handle or feel, talk and hear
Frequently required to reach with hands and arms
Occasionally required to stand, walk and stoop, kneel, and crouch
Occasionally required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
Reporting Structure
Generally reports to an Assistant Vice President or Vice President within designated functions of Prime
Could also report to Sr Vice President of designated functions of Prime
Potential pay for this position ranges from $24.86 – $37.07 based on experience and skills. Pay range may vary by 8% depending on applicant location.
Prime Therapeutics LLC is an Equal Opportunity Employer. We encourage diverse candidates to apply and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, genetic information, marital status, family status, national origin, age, disability, veteran status, or any other legally protected class under federal, state, or local law.
Positions will be posted for a minimum of five consecutive workdays.
Title: Admin Assistant
Company: BJ’s Wholesale Club, Inc.
Location: Burlington, NJ
