Overview
Admin Assistant 2 Jobs in St. Clair, MI at Equity LifeStyle Properties
Job Purpose:
The Office Administrator will support the smooth operation of the office by implementing efficient systems, managing key administrative tasks, and contributing to the overall success of the organization. This role involves office management, reporting, financial administration, and supporting the organization’s digital presence, including social media.
Key Responsibilities:
Prepare and distribute payment reports to clients for insurance purposes.
Create and send invoices to clients and partner organizations (e.g., churches) to collect payments for counseling services.
Develop and maintain monthly reports covering finances, client revenue, fundraising/donor income, and other key metrics.
Provide responsive support by answering client inquiries, addressing requests, and offering helpful information.
Manage office inventory by tracking stock levels, anticipating needs, and placing supply orders as necessary.
Collaborate with the team to accomplish organizational goals and provide additional administrative support as needed.
Collect weekly reports from contractors, process payments, and maintain W-9 information for tax purposes.
Use QuickBooks to process bill payments, manage income/expense accounts, generate receipts for client billing, reconcile bank statements, and work with the Financial Manager on the annual budget.
Support and contribute to the organization’s social media strategy, including creating and scheduling content, engaging with followers, and assisting with online fundraising initiatives.
Participate in monthly staff meetings and contribute to team discussions.
Perform other tasks and responsibilities as assigned by the Executive Director.
Skills and Qualifications:
Proficient in Microsoft Office (Word, Excel, Outlook) and QuickBooks
Solid social media skills, including experience with platforms such as Facebook, Instagram, and LinkedIn
Strong communication skills, both written and verbal
Excellent organizational skills and ability to manage multiple tasks effectively
Experience with inventory control and supply management
Ability to analyze data and generate reports
Problem-solving mindset and a proactive approach to tasks
Professional demeanor and attention to detail
Required clearances: PA Child Abuse Clearance and FBI Criminal Clearance
Job Type: Part-time
Pay: From $25.00 per hour
Expected hours: 20 – 25 per week
Schedule:
Day shift
Monday to Friday
Work Location: Hybrid remote in Easton, PA 18042
Title: Admin Assistant 2
Company: Equity LifeStyle Properties
Location: St. Clair, MI
