Overview
Admin Assistant 2 Jobs in Harvey, LA at Trio Community Meals
JOB DESCRIPTION
Your Role
The Executive Assistant, Experienced will report directly to three Vice Presidents and their direct reports when needed. In this role you will be responsible for the planning, and implementing the administrative needs for the team’s work collaboratively with the Vice Presidents’ key stakeholders ensuring that meetings are prioritized, and timelines are kept, along with handling expenses, travel plans, and will be the center point for providing administrative support to the team.
Your Work
In this role, you will:
Carry out administrative, analytical or procedural tasks with high degree of autonomy
Handle administrative matters, in the absence of, or on behalf of, the manager
Provide administrative oversight of third-party relationships through implementation of designated systems, routine monitoring of performance, and tracking of goods and/or services
Serve as administrative liaison between manager and direct reports and others within and outside the organization
Manage day-to-day organization of executive’s calendar, appointments, meetings, and related schedule
Coordinate business travel and prepares monthly business expenses
Support department invoicing, meetings, events, and projects
Act as an information source on organization policies and procedures
Assist with onboarding new employees, equipment supports and off-boarding when needed
QUALIFICATIONS
Requires a bachelor’s degree or equivalent experience
Requires at least 3 years of prior relevant experience
Experience in managing complex and conflicting priorities required
Experience providing administrative support to Director and above executives in a fast-paced, complex environment required
Requires strong communications and relationship management experience
Ability to take directions, provide inputs and able to deliver on assigned tasks
Skills in time management and ability to identify and remove inefficiencies in team or individual calendar(s)
The pay range for this role is: $ 71,280.00 to $ 99,770.00 for California.
Please note that this range represents the pay range for this and many other positions at Blue Shield that fall into this pay grade. Blue Shield salaries are based on a variety of factors, including the candidate’s experience, location (California, Bay area, or outside California), and current employee salaries for similar roles.
ABOUT THE TEAM
Blue Shield of California’s mission is to ensure all Californians have access to high-quality health care at a sustainably affordable price. We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience.
To fulfill our mission, we must ensure a diverse, equitable, and inclusive environment where all employees can be their authentic selves and fully contribute to meet the needs of the multifaceted communities we serve. Our continued commitment to diversity, equity, and inclusion upholds our values and advances our goal of creating a healthcare system that is worthy of our family and friends while addressing health disparities, promoting social justice, and integrating health equity through our products, business practices, and presence as a corporate citizen.
Blue Shield has received awards and recognition for being a certified Fortune 100 Best Companies to Work, Military Friendly Employer, People Companies that Care, a Leading Disability Employer, and one of California’s top companies in volunteering and giving. Here at Blue Shield, we strive to make a positive change across our industry and communities – join us!
Our Values:
Honest . We hold ourselves to the highest ethical and integrity standards. We build trust by doing what we say we’re going to do and by acknowledging and correcting where we fall short.
Human . We strive to be our authentic selves, listening and communicating effectively, and showing empathy towards others by walking in their shoes.
Courageous . We stand up for what we believe in and are committed to the hard work necessary to achieve our ambitious goals.
Our Workplace Model:
Blue Shield of California is dedicated to making work-life balance a reality. Whether you prefer to work in an office or from home, we understand flexibility is more important than ever. That’s why Blue Shield is a hybrid company, offering you the opportunity to decide where you can do your best and most meaningful work.
Two ways of working: Hybrid (our default) and office
Hybrid – In a business unit approved office a few times per year to 3 days per week, on average
Office – In a business unit approved office 4+ days a week, on average. If the role you’re applying for is deemed an “Essential Role,” the company has determined that the role can only be performed in a Blue Shield office or in the field and would require your to meet the office worker classification.
Physical Requirements:
Office Environment – roles involving part to full time schedule in Office Environment. Due to the current public health emergency in California, Blue Shield employees are almost all working remotely. Based in our physical offices and work from home office/deskwork – Activity level: Sedentary, frequency most of work day.
Equal Employment Opportunity:
External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.
Title: Admin Assistant 2
Company: Trio Community Meals
Location: Harvey, LA
