Overview
Admin Assistant Jobs in Santa Clarita, CA at DOMINIQUES JEWELRY LLC
Island Health is searching for an experienced Administrative Specialist for our full-time day shift at our hospital in Anacortes, WA.
Work Schedule:
1.0 FTE/40 hours per week
Day Shift
For Information on Employee Benefits
Salary Ranges: $25.71 – $38.56
Administrative Specialist Job Responsibilities:
Adheres to confidentiality requirements of work within the Board of Commissioners and Administration, in accordance with district policies and procedures.
Completes a broad variety of administrative tasks including composing written communication, which is most often confidential and complex in nature. This communication may include the preparation and/or review of letters, contracts, minutes, reports, spreadsheets, power point presentations and policies and procedures as delegated or as determined independently.
Records minutes for the Hospital’s Board of Commissioners meetings occurring twice monthly, providing an accurate summary with appropriate and required details about the decisions and discussions that occur during the meeting. Possesses exceptional minute taking skills and understanding of the critical nature of these public documents in supporting the Hospital’s governance and operating structure.
Manages the executive team’s complex calendars and appointments. Works closely and effectively to keep Administrators well informed of upcoming commitments and responsibilities. Anticipates Administrators needs and proactively prepares necessary materials for meetings.
Performs “gatekeeper” role, screening, prioritizing and providing direct access to CEO/CFO/CNO/CIO time and office.
Receives and assists visitors and telephone callers, referring them to the appropriate individuals and/or screening to control interruptions as appropriate. Manages verbal communication effectively in complex and elevated circumstances related to patient or employee concerns, maintaining a calm and professional demeanor at all times.
Develops routine responses to community members, patients, physicians and external organizations when requested or within established guidelines approved by the CEO/CFO/CNO/CIO.
Provides a bridge for smooth communication between Administration and internal departments, demonstrating leadership to maintain credibility, trust and support with Island Hospital management staff.
Handles operation matters not requiring executive disposition appropriately.
Informs Senior Leadership Team of operational issues as they are reported; determining which Administrator should address matters requiring executive disposition.
Assists CEO, CFO, CNO and CIO in meeting Island Health Organizational Goals.
Arranges travel for CEO, CFO, CNO and CIO. Completes travel expense forms and miscellaneous reimbursement requests.
Responsible for the coordination of, or maintenance of, filing systems for Administration office including contract files.
Designated coordinator for all Island Health contracts in the electronic contract management system. Manages and processes contracts within the system to ensure compliance with DNV requirements.
Recommends action and implements processes to improve administrative practices and procedures within Administration Department. Recommends upgrades with office equipment, as needed.
Performs and is proficient in advanced levels of office computer software and internet research. Proficient in the use of Meditech to send and receive email and obtaining daily census reports. Proficient in the use of Resource Scheduler in order to reserve meeting room space and catering orders. Proficient in the use of Visio for maintaining and updating the Island Health Organizational Chart.
Job Requirements:
BA/BS degree preferred
Five (5) years of experience in an administrative support capacity working with senior management, preferably in a healthcare or medical setting.
Advanced knowledge of Microsoft Office Suite software applications.
Acquire/Maintains a Notary Public License
Join our award-winning team and apply today!
Title: Admin Assistant
Company: DOMINIQUES JEWELRY LLC
Location: Santa Clarita, CA
