Overview
Admin Assistant Jobs in United States at St. Tammany Health System
Office Administrator
Department
1028 – Smart Zone
Position Number
C20028
Requisition No.
TC06020
Salary Range/Pay Rate
$18 -$22/hour
Benefits of Working at Oakland University
No benefits are associated with this position.
Employee Group/Grade
Casual
Job Category
Casual Posted
Casual/Temp Classification
Work Schedule
Casual (19hrs or less, No Benefits )
Shift/Days
hours/days negotiable.
Pay Schedule
Hour
Number of Hrs./Wk.
19
Position Information
Position Information
Employee’s Effective Start Date
07/14/2025
If this is a Temporary position, provide end date or enter N/A for any other position type.
N/A
Minimum Qualifications
Bachelor’s degree or equivalent combination of education and experience
Minimum of three years of experience in office administration or customer service
Strong written and verbal communication skills
Excellent computer literacy, including proficiency in Microsoft Office and Google Suite
Ability to meet deadlines and perform under pressure
Must be able to work onsite for the position’s required hours at the Oakland University campus
Desired Qualifications
Highly organized, responsible, and detail-oriented
Proficiency in Microsoft Office, Adobe tools, and Google Suites
Experience in a higher education or business incubator environment
Familiarity with scheduling, document tracking, and administrative processes
Strong interpersonal, problem-solving, and event planning skills
Ability to work both independently and collaboratively in an entrepreneurial environment
Position Purpose
The Office Administrator plays a vital role in supporting the daily operations of OU INC, a business incubator affiliated with Oakland University. This is a fully onsite, casual position that requires consistent in-person presence. Key responsibilities include managing administrative processes, coordinating schedules and communications, overseeing front-office activities, and supporting events. The Office Administrator serves as a primary point of contact for clients, university departments, and external partners, and is instrumental in handling document management, event logistics, and facility coordination.
Job Duties
Administrative and Financial Operations (25%)
Prepare and send invoices and payment confirmations for clients and facility rentals
Track payments, send reminders, escalate overdue accounts, and process deposits
Create journal vouchers and reconcile external billing
Maintain accurate financial and operational records
Open and track work orders for the Pavilion, building maintenance, and other tasks as needed
Event and Meeting Coordination (25%)
Develop and maintain an internal calendar for meetings and events
Coordinate event logistics including scheduling, room setup/teardown, signage, IT needs, and catering suggestions
Provide onsite support during events and serve as liaison for any technical troubleshooting
Client and Document Support (25%)
Draft and manage leases, agreements, and other formal documents
Aid in conducting tours for prospective clients and assessing space suitability
Support clients with document preparation and track documentation changes
Maintain organized client folders and ensure timely communication of updates
Scheduling and Calendar Management (15%)
Facilitate room reservations and internal meeting scheduling
Set appointments for prospective clients and manage leadership calendars
Technology and Equipment Coordination (5%)
Regularly test and maintain conference room technology and shared printers
Coordinate technical support with Oakland University IT services
Serve as point of contact for phone system updates and equipment troubleshooting
Perform Pavilion equipment maintenance as needed
Conduct and document the new tenant onboarding process. This includes safety training approved by EH&S, a building tour and introductions, technology setup, and identifying the company’s emergency contact for OU alerts. Also responsible for regular maintenance checks of Pavilion equipment.
Front Office and General Operations (5%)
Maintain the front desk and office common areas
Distribute mail and alert clients of package deliveries and visitors
Send building notifications regarding closures or maintenance
Submit weekly team reports and support time tracking and approvals
Other duties or special assignments as assigned
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Title: Admin Assistant
Company: St. Tammany Health System
Location: United States
