Overview
Admin Assistant Jobs in Melbourne, Victoria, Australia at Manpower Australia
Title: Admin Assistant
Company: Manpower Australia
Location: Melbourne, Victoria, Australia
Administrative Assistant
Be the heartbeat of a busy corporate office.
We are seeking a highly organised and proactive Administrative Assistant to join the team and provide essential support across multiple business functions including Executive, People & Culture, Finance, Operations and Internal Communications.
This is a varied and fast-paced role suited to someone who thrives on multitasking, enjoys helping others, and takes pride in delivering exceptional administrative support. You'll be a key point of contact for employees, stakeholders and external partners, helping ensure the smooth day-to-day operation of the business.
About the Role
As the Administrative Assistant, you will be responsible for managing shared inboxes, coordinating travel arrangements, supporting internal programs and events, handling office administration, and providing general support across the business.
No two days will be the same, making this an exciting opportunity for someone who enjoys variety and wants exposure across a broad range of corporate functions.
Key Responsibilities
Inbox & Communication Management
- Monitor and manage shared company inboxes.
- Respond to, triage and redirect enquiries to the appropriate teams.
- Coordinate travel-related requests including flights, accommodation, car hire and travel profile management.
- Support internal communications administration.
Front Office & Customer Service
- Answer and manage incoming office phone calls.
- Direct enquiries to relevant departments.
- Take and relay messages accurately.
- Monitor and action voicemail enquiries promptly.
Mail, Courier & Document Administration
- Manage incoming mail and courier deliveries.
- Distribute correspondence efficiently across the business.
- Scan, file and forward documents as required.
- Ensure important documentation reaches the correct internal stakeholders.
Travel & Event Coordination
- Coordinate domestic travel bookings for employees and program participants.
- Arrange flights, accommodation, transfers and venue logistics.
- Support internal leadership programs, workshops and events.
- Organise catering, attendee communications and event administration.
Office Supplies & Procurement
- Manage office supplies, stationery and uniforms.
- Monitor stock levels and place orders when required.
- Liaise with suppliers regarding deliveries, replacements and returns.
Employee Recognition Programs
- Administer employee service awards and recognition initiatives.
- Prepare certificates and award packages.
- Coordinate gift card activation and distribution.
- Ensure awards are delivered accurately and on time
General Administration
- Provide administrative support across multiple business functions.
- Assist with meeting coordination, bookings and scheduling.
- Maintain a professional, organised office environment.
- Support ad hoc projects and urgent business requirements.
Desired Skills and Experience
– inbox & communication Management
– Front Office & Customer Service
– Mail, Courier & Document Admin
– Travel & Events Coordination
– Office Supplies & Procurement
– Finance & System Support
– General Admin
Aoife kavanagh
Recruitment Consultant
ManpowerGroup is committed to being a Diversity Confident Recruiter and encourages applications from people from a diverse range of backgrounds, including people with a disability. Please indicate your preferred method of communication in your resume and please let us know if you require any reasonable adjustments should you be contacted for an interview.
Aboriginal and Torres Strait Islander people are encouraged to apply.
By submitting your resume and other personal information with this application you are consenting to this information being collected in line with our privacy policy. Follow the link to learn more – www.manpowergroup.com.au/privacy-policy
State: QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-02026-D5L4Q. State: QLD, licensee/s Experis Pty Ltd, LHL-02014-Y5F6D. State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS 288856
