Overview
Admin Assistant Jobs in Pretoria, Gauteng, South Africa at Tsebo Solutions Group
Title: Admin Assistant
Company: Tsebo Solutions Group
Location: Pretoria, Gauteng, South Africa
Duties & Responsibilities
Comprehensive maintenance of all financial control systemsRelief the Catering Manager in his/her absence
Ensure that the unit is profitable at all times
Handling of cash – completing of sales control sheets correctly, balancing of theoretical and actual sales
Dealing with customers – requests for functions, function bookings and complaints
Monitoring of daily resale outlet
Assist with management of the unit
Assist with stock takes – ensure that goods received are checked against invoices for quantity and quality.
Compile weekly summary of Profit and Loss for the unit.
Compile all bookkeeping returns required by the unit as per the times stipulated
Ensure all bookkeeping returns and trading analysis figures are balanced at all times as and when required
Ensure that issues from stores are done according to standardised recipes and recorded on Menutec
Compliant with all company’s administrative procedures and staff training as required
Assist in managing all cash from change, cash ups, shortages and banking.
Build and maintain customer, suppliers and client relationships
Assist in ensuring that all company’s policies and procedures are complied with
Assist with HR and IR issues
Attend meetings when required
Stay abreast with financial trends as well as best practices
Accurate filing of account and financial records. Submit the relevant accurate financial documentation when needed
Inform management of any discrepancies
Maintain financial operational controls in line and within budgetary requirements
Ensure that the asset register is accurately maintained and updated accordingly
Ensure that all short payments from clients are followed up and recorded
Maintenance of Balance Sheet Recon files Full processing of cash books and monthly bank reconciliations for all companies;
Monitoring of resale outlets to nsure cash at units account is fully reconcilable;
General administration and housekeeping of all financial documents for all companiesPreparation and posting of General Ledger Journals.
Ensure complete and valid PRS processing to the AX system
Preparation of payment requisitions and loading onto respective banks for payment.
Liaising with Unit Manager/s regarding collection and invoicing of local debtors
Assist in debtor collections as required
May be required to assist with any other duties that may be outside scope of responsibility
Skills and Competencies
Must enjoy practical and methodical work
Have good communication skills
Strong financial & business acumen
Organising and planning skill
Risk Management skills
Team player, honest and reliable
Attention to detail with accuacy
Innovative approach to business, streamlining systems and reporting
Strong client and customer service skills
Cost awareness
Communication (verbal and written) skills
Commitment to Excellence
Initiative
Productivity and deadline driven
Cost awarenes
Qualifications
B Degree / equivalent qualification – advantageous
Minimum matric
2-3 years’ experience in a similar position
Computer Literate: Advance Excel knowledge/skills
Menutec & My market advantageous
