Overview
Admin Assistant Jobs in Philippines at York Hamilton Corporate Partners
Title: Admin Assistant
Company: York Hamilton Corporate Partners
Location: Philippines
Job Title: Admin Assistant
Location: Remote
Start Date: Immediate
Job Type: Full-Time (40 hours per week)
Job Summary
We are seeking a proactive, organised, and detail-oriented professional with expertise in field service management software and spreadsheets. The ideal candidate will possess strong communication skills and the ability to work independently as well as collaboratively within a team. Previous experience in business administration, lead generation, and process improvement is highly preferred.
Key Responsibilities
Manage ServiceM8 tasks such as job creation, scheduling, updates, and invoicing.
Track financial metrics (gross profit, margins, and profit per hour) using spreadsheets.
Oversee and improve the quoting process using Estimate Electrical, Count Up, or similar tools.
Assist with social media content creation and scheduling.
Support lead generation and cold outreach efforts.
Help create and maintain SOPs for business processes.
Assist with team development and upskilling initiatives.
Help systematize operations for improved efficiency and profitability.
Other tasks as assigned such as reconciling accounts, processing timesheets, etc.
Qualifications:
ServiceM8 Proficiency: Experience managing jobs, scheduling, invoicing, and communication within ServiceM8 or similar field service management software.
Spreadsheet Expertise: Strong skills in Google Sheets or Excel, including tracking gross profit, margins, and profit per hour, and creating financial reports.
Quoting Process Management: Familiarity with quoting tools like Estimate Electrical and Count Up (or similar) to review and manage accurate job quotes, ensuring they align with job costs.
Social Media Management: Ability to assist with creating, scheduling, and managing posts on platforms like Facebook, Instagram, and LinkedIn to build brand awareness and attract leads.
Lead Generation & Cold Outreach: Experience with lead generation, including cold emailing, LinkedIn outreach, and other methods to bring in new clients and nurture leads.
Team Management and Upskilling: Ability to track and support team development, including maintaining training schedules and improving team performance.
Process Optimisation: Strong focus on systematizing business processes, creating Standard Operating Procedures (SOPs), and improving efficiency across the business.
Automation Tools: Experience with process automation to streamline administrative tasks and improve profitability.
Background in accounting would be an advantage
Benefits:
Long-term position with job security and opportunities for professional growth.
Work remotely with flexibility from the comfort of your home office.
Amazing support from both a local and international community.
Application Process:
To apply, please submit the following to [email protected] and use the email subject “Applicant: Admin Assistant”
Updated resume
Cover letter
1-2 minute introduction video
*Note: incomplete applications will not be considered
