Overview
Admin Assistant / Executive Jobs in Singapore, Singapore at Energy Market Authority (EMA)
Title: Admin Assistant / Executive
Company: Energy Market Authority (EMA)
Location: Singapore, Singapore
Company Overview: The Energy Market Authority (“EMA”) will be centralising the procurement of natural gas to enhance the security, reliability, price competitiveness and stability of natural gas supply for the Singapore power sector, as part of Singapore’s energy transition. A new corporate entity will be set up to be responsible for the centralised procurement of natural gas. We are looking for a dynamic and experienced Admin Assistant for the corporate entity.
Position Overview: The Admin Assistant will support the administrative duties and take on personal assistant (PA) scope to Gasco CEO, reporting to the Admin Manager. This role involves coordination of the new office set up and renovation, management of office supplies, support in coordination of office events and other administrative matters as assigned.
Job Responsibilities:
Administration Support:
Responsible for mail management and courier services and verify monthly billing and payment requirements
Procure of stationery and printing materials, coordinate office equipment and maintenance
Liaising with building management office for season parking allocation, and building access matters
Be the contact point to organise and coordinate internal and external meeting arrangements
Prepare agendas, record of meeting minutes, and follow-up with interdepartmental on weekly action tasks
Secretarial Support:
Manage CEO’s calendar on meetings scheduling, coordinate appointments and event arrangements
Administer and manage CEO’s expense and travel claims reports
Involve and support at office events, reception duties, and logistics arrangements
Maintain a neat and organized e-filing system for documents and records
Travel and logistics:
Arrange travel itineraries, accommodations, and transportation for the C- suite executives
Liaise and coordinate with awarded vendors on requirement relating to ticketing, transport and accommodation
Project Coordination:
Assist and support in coordination of special projects when assigned
Conduct research where required to provide insights on decision making solutions.
Confidentiality and Discretion:
Handle sensitive information with utmost confidence
Act as a trusted liaison between the CEO and stakeholders.
Job Requirements:
Diploma in business administration or related preferred
Strong verbal and written communication skills
Good interpersonal skills and pleasant disposition
High level of discretion and professionalism
Ability to work under pressure and adapt to changing priorities
Proficiency in office software and scheduling tools
Minimum of 2-3 years of experience in admin and relevant customer fronting role
