Overview
ADMIN ASSISTANT (FULL TIME) Jobs in Galveston, TX at SSC
Job ID
57037
Location
Professional & Supervisory
Full/Part Time
Full-Time
Regular/Temporary
Regular
ABOUT THIS POSITION
The Planning & Development Department (PDD) guides the physical development of the city by preserving our historic sites, planning what can be built where, and ensuring safe construction of buildings and infrastructure. A host of advisory and governing bodies of residents as well as elected officials provide oversight as the city grows and needs arise. The process is governed through development and enforcement of city codes and ordinances.
Planning and Development is seeking an Administrative Assistant I to serve as the PDD designated Records Control Officer. This position supervises the Planning and Development Department (PDD) Records Supervisor. The Administrative Assistant I is responsible for oversight of public records requests (PRR). The position reports to an Administrative Assistant II in the Business and Strategy (B&S) Division. The PDD Records Counter is located on the 3rd floor of City Hall and is open to the public during business hours. This position will also work on special projects for the department/division and be responsible for various other day-to-day administrative duties in support of the Records Counter, division, and/or department.
As the department’s designated control officer, Administrative Assistant I will be responsible for adhering to state and city Record Retention and Destruction Policies and Procedures and for ensuring department compliance. The Administrative Assistant I will also be responsible for making sure PRR assigned to PDD are distributed to Records Center staff and processed in a timely manner. After the city’s public safety departments, the PDD Records Center receives the highest volume of PRR.
This position will be required to work in multiple business applications that support PDD. The Administrative Assistant I will be lead administrator for the department’s electronic document control system, ONBASE, including security and access reviews and approvals. This position will also represent records in the design/build of SHAPE PHX.
IDEAL CANDIDATE
Ability to accomplish tasks in collaboration with individuals over whom this position has no direct authority.
Ability to work collaboratively together with residents, other departments, and other stakeholders across the city to accomplish organizational objectives.
Ability to pay attention to details.
Sound business communication, written and oral, including public speaking skills.
Advance proficiency in Microsoft Office Suite and standard computer uses and applications (i.e., Microsoft Office Suite, Webex, Teams, SAP, etc.)
SALARY
Pay Range: $23.74 to $44.77 per hour.
Hiring Range: $23.74 to $38.68 per hour.
Pay Range Explanation:
Pay range is the entire compensation range for the position classification.
Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
BENEFITS
A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions,
for more details: Pension Information
401(a) and 457 plans with employer contributions
Choice of generous medical HMO, PPO, or HSA/HDHP plans
Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
Wellness incentive of up to $720 annually
Dental, vision, and life insurance options
Employer paid long-term disability
Free Bus/light rail pass
Tuition reimbursement program up to $6,500 per year
Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
Federal Student Loan Forgiveness offered through Savi
For more details, visit: Unit 007 Benefits
MINIMUM QUALIFICATIONS
One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
Bachelor’s degree in public or business administration or a related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
The City job description can be found here.
All finalists for positions are subject to a criminal background check applicable to the department or position.
Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver’s license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
For information regarding pre-screening and driving positions,
.
PREFERRED QUALIFICATIONS
The minimum qualifications listed above, plus:
Two or more years of supervisory experience.
Three or more years of Governmental research experience.
Experience working with KIVA, SHAPE PHX, and ONBASE.
Experience providing customer service in person, over the phone, and via email.
Experience interacting and working collaboratively with Senior management, City Attorney’s Office, and other City Executives.
Experience with Government records retention and destruction policies and procedures.
Experience researching and processing public records request.
E-procurement and SAP/VIM experience.
GovQA experience.
Cash handling experience.
RECRUITMENT DATES
Recruitment closes March 17, 2025. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY
Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
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If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.
REFERENCE
Admin Asst I, JC:06030, ID# 56812, 03/03/25, USM, SG, Benefits:007, Q
Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.
Title: ADMIN ASSISTANT (FULL TIME)
Company: SSC
Location: Galveston, TX
