Overview
Admin Assistant I – Bilingual Jobs in Orlando, FL at Travel + Leisure Co.
Job Posting Title:
Sr. Administrative Program Coordinator
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Hiring Department:
Extended Education Ventures
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Jun 23, 2025
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
Extended Education Ventures (EEV) (
https://extendedcampus.utexas.edu/
) is a self-supporting unit within The University of Texas at Austin that enables the development, delivery, and promotion of continuing and professional education across the university.
At EEV we strive to create a talented and supportive workplace. To ensure alignment, we follow these fundamental core values: Service, Collaboration, Belonging, Excellence, Future-focused, and Integrity.
Must be eligible to work in the US on a full-time basis for any employer without sponsorship.
Purpose
Produce outcomes that allow ECCT team achievement of strategic objectives for EEV, while providing logistics management support for EEV instructors and vendors as needed. This position handles internal operations and provides logistics support to ensure the successful operation of Extended Campus Custom Training (ECCT) engagements. Works closely with the ECCT Manager and other ECCT staff to fulfill custom engagements.
Responsibilities
Client Engagement & Program Development – Participate in initial client meetings and discovery calls, as needed. Assist in gathering and documenting client requirements and program objectives. Support the custom program development lead in curriculum and program development. Collaborate with faculty and subject matter experts (SMEs) to align program content with client needs. Assist in proposal development and refinement. Maintain ongoing communications with clients throughout the program development and implementation process to ensure alignment with expectations.
Faculty/Instructor Communication & Support – Provide faculty/instructors with the necessary support services to successfully deliver programs, including scheduling, preparation, logistics, and student issues. Initiate service agreements, workday requests, and/or purchase orders for faculty/instructors. Coordinate timely communication of all training details to instructors and customers to ensure smooth contract execution. Submit instructor invoices for payment. Assist in faculty recruitment, onboarding, and coordination as needed. Serve as a backup for instructor management and oversee Extended Campus Custom Training’s (ECCT) Zoom licenses. Coordinate with ECCT Operations on service agreements, payments, program evaluations, and MOUs, if applicable.
Program Implementation & Delivery – Successfully implement and deliver all assigned custom training programs, including identifying instructors (with ECCT team assistance), defining terms of instruction, and managing scheduling and logistics. Prepare and distribute all program materials, order necessary supplies, and ensure on-time delivery. Manage customer invoicing and payment processing, including accepting and processing registration payments. Schedule virtual or physical spaces for engagements and facilitate virtual or in-person classes, as needed. Manage engagement creation, including case and opportunity management and tracking in our Salesforce LMS, calendar creation, and related communication. Provide ongoing communication and coordination with relevant Extended Education Ventures (EEV) and ECCT staff, customers, instructors, and participants.
Evaluation & Program Reporting – Create and administer engagement evaluations for ECCT’s custom training events. Run evaluation reports and distribute results to ECCT managers and customers, as requested. Support the development and maintenance of processes for digital badging, certificates, and proof of completion emails. Provide program reporting and ensure all programs meet requirements and secure appropriate approvals. Collaborate with ECCT Operations and Business Services to facilitate the creation and execution of agreements and contracts.
Required Qualifications
Bachelor’s degree or equivalent based on previous experience. Five years of successfully demonstrated program management experience. Must have demonstrated ability to follow-up on accounts and develop relationships with the current clients. Demonstrated excellent attention to detail. Demonstrated excellent written and spoken communication skills. Demonstrated ability to collaborate effectively as part of a team. Demonstrated initiative and ability to effectively work independently with little direct supervision. Demonstrated ability to solve problems and provide excellent customer service in a professional manner. Very strong interpersonal communication skills and the ability to work with all levels of personnel both internally and externally. Demonstrated small group communication skills and/or facilitating small group discussions. Demonstrated ability to identify, plan, and track opportunities and meet and exceed goals. Demonstrated proficiency in Microsoft Office applications. Professional demeanor required. Must have reliable personal transportation. Demonstrated public speaking and presentation skills. Required travel up to 15%.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Master’s Degree in a related field. Experience in products related to training, development, and educational products. Experience with current project management terminology and leadership theory. Experience with a variety of industries and government agencies. Experience delivering/coordinating programs to military audience. Knowledge of the military education programs.
Salary Range
$57,000 + depending on qualifications
Working Conditions
Work to be performed in typical office environment
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
E-Verify Poster (English and Spanish)
[PDF]
Right to Work Poster (English)
[PDF]
Right to Work Poster (Spanish)
[PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in
HOP-3031
.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may
access the most recent report here
or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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Title: Admin Assistant I – Bilingual
Company: Travel + Leisure Co.
Location: Orlando, FL
