Overview
ADMIN ASSISTANT II – St. Joe, ID Jobs in Saint Maries, ID at PotlatchDeltic
Full Job Description
Provide administrative support and coordinate offices services for a particular office, including office workflow, meeting arrangements, correspondence, coordination of payment processes and tracking, compiling reports and maintaining files and records. May perform duties of a sensitive and confidential nature, using considerable judgment and initiative in resolving issues.
The salary range for this position is $41,178.01-$68,630.01
Office Support:
Answer telephone, relay messages, greet visitors, redirect guests as necessary and direct general inquiries to appropriate personnel.
Administer and maintain mail system for department, including sorting and distributing mail.
Prepare and type correspondence, including memos, emails, etc.
Organize and maintain effective filing systems and records.
Operate office equipment such as personal computer, copier, scanner, and basic office support software.
Order cleaning, office and other supplies as needed and/or directed.
Schedule and organize meetings and tours, including accommodations, meals, and transportation, if necessary.
Accounting Technician:
Input logging contract numbers into “Log Accounting System”.
Setup, distribute, track, and collect all load tickets.
Collect all loader sheets and reconcile with load tickets.
Enter contract rates into “Log Accounting System” for review and approval.
Add and update vendors for Accounts Payable.
Expense Tracking:
Process invoices for utility bills and other office related payments and forward to next-level supervisor for approval or to Accounts Payable for payment.
Budget and project office expenditures, looking for possible cost savings.
Region Specific (as applicable):
Prepare annual master contracts.
Assign contract numbers in the “Log Accounting System” for logging contracts.
Collect and record insurance certificate information in the “Approved Contractor Database.”
Track “Slash Compliance Certificates” for expiration and clearance.
Assist the local Timberlands Account Technician as needed.
Requirements:
High school/G.E.D required. Associates Degree in Office Administration or related field preferred.
A minimum of five (5) years previous administrative office experience preferred but not required.
Ability to operate copy machine, scanner, postage machine, laminating machine.
Full understanding of office practices and procedures, punctuation, spelling, English usage, and composition, filing systems and practices and general math.
Intermediate proficiency in MS Office Word, Excel, Outlook, and PowerPoint.
Demonstrated ability to plan, organize and coordinate multiple tasks.
Strong verbal and written communication skills.
Ability to demonstrate professionalism when interacting with co-workers, contractors and/or members of the public.
Ability to handle and process confidential information.
General office conditions – sitting, moving, lifting (up to 30 lbs), and carrying of supplies, extensive repetitive computer use.
Extended periods of sitting required.
Occasional off-site day trips.
We offer a comprehensive benefit package that includes medical, dental, vision, 401(k) life and disability insurance, paid time off and additional voluntary benefits.
PotlatchDeltic is an EEO/AA/M/F/Veteran/Disabled Employer.
Title: ADMIN ASSISTANT II – St. Joe, ID
Company: PotlatchDeltic
Location: Saint Maries, ID
Category:
