Overview
Admin Assistant (m/f/d) Jobs in Risch-Rotkreuz, Zug, Switzerland at Hays
Title: Admin Assistant (m/f/d)
Company: Hays
Location: Risch-Rotkreuz, Zug, Switzerland
We are seeking a highly organized and proactive Admin Assistant to join our client in Rotkreuz. This role will provide essential administrative support and ensure smooth day-to-day operations within the team.
The ideal candidate is an organized and proactive professional who thrives in a dynamic environment. They possess strong communication skills and have a collaborative mindset. Lastly, they are driven by operational excellence and enjoy ensuring seamless team support.
General Information:
• Latest Start Date: 01.06.2025
• Planned duration: 1 year (Extension, possible)
• Workplace: Rotkreuz
• Workload: 50 – 70%
• Remote/Home Office: Yes, max. 2 days
Tasks & Responsibilities:
• Manage software licenses for the team, ensuring timely renewals and updates
• Maintain distribution lists for effective communication
• Implement document version control and archiving procedures
• Schedule meetings with internal and external stakeholders
• Coordinate internal/external workshops, training sessions, and team events
• Organize face-to-face (f2f) meetings, including venue scouting, logistics management, and on-
site support
• Manage onboarding and offboarding processes for external employees
• Coordinate recruitment events and related administrative functions
• Oversee entry and exit processes for team members
• Manage training programs throughout our training tool, including report generation
• Manage purchase orders for external services
• Oversee consulting contracts, external services, and various offers
• Handle goods receipt postings and process electronic invoices efficiently
Qualification and experience:
• Successfully completed commercial training’ or ‘Commercial diploma (e.g. commercial
apprenticeship or commercial college) or an equivalent qualification
• Min. 2-3 years experience in a similar position
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficiency in administrative tools (e.g. G-Suite)
• Strong interpersonal and communication skills
• Demonstrated ability to work independently with a high level of initiative
• Excellent organizational skills with a proven track record of driving efficiency
• Fluent in English, both spoken and written
