Overview
Admin Assistant (Part Time) Jobs in Portland, OR at Faison Construction
Pay Grade: 63 ($3.030.00 – $3,131.00). (Position# 000583)
HR Administrative Assistant/Employee Records and Events Specialist
Human Resources Department
Job Description
General Statement of Job:
This position performs professional, paraprofessional administrative and technical duties in the Human Resources Department. Work involves serving as the primary Human Resource representative for an assigned group of schools and administrative sites by assisting employees, administrators, and the general public with staffing, applications, and compensation. Position facilitates the staffing process by maintaining complex files and records regarding current positions, assisting in screening for qualified applicants, and processing the required documentation to approve nominees for coaching positions with the district.
Specific Duties and Responsibilities:
Maintain Leave of Absence in Human Resource Management System (HRMS).
Notify Employment Security Commission (ESC) of vacancy opening and closing date
Enter New Hire information into E-Verify to confirm employment eligibility through Homeland Security as required by the Federal Government
Utilize BIB to conduct background checks for volunteers, substitutes
Maintain current coaching vacancy list for assigned schools/departments on a daily basis for tracking purposes
Assist supervisory staff and other employees with questions regarding vacant positions, training administrative staff with Human Resource Management System (HRMS), Policies and Procedures, and personnel matters
Utilize Human Resource Management System (HRMS) to post vacancies, track, and maintain employee position data
Utilize the Human Resources Management System (HRMS) Reporting Tool to generate reports on employee data
Serve as a liaison between employee, the Finance Department, and Benefits
Prepare personnel recommendations for the Board and assist with items for monthly Principals’ Meetings
Assist in preparation of Monthly Personnel Board Reports to the Superintendent’s Office for Board Meetings.
Assist with preparation of Annual Personnel Report to the Superintendent’s Office
Assist with preparation of the state information for SS200, EE05
Assists with HR presentations at the annual LEA Secretary/Bookkeeper’s meeting to discuss the process and procedures for employee Leave of Absence, Substitute Teachers, and Clinical Interns.
Maintain confidentiality of pertinent personnel information
Complete teacher verification of experience forms for former employees
Stay abreast of current updates for Employee Benefits, E-Verify, HRMS, I-9, Salary Schedule, and General Statues of Record Retention
Maintain files for above in information designated for the Pre-Employment, Personnel, Medical, Episodes of Violence, H-1B VISAS, and other files by subject area as required by the state
Other duties as assigned by Director of Human Resources
Additional Job Functions or Assigned Tasks:
Assist with preparing and shipping materials to the job fairs for attendees
Plan and Coordinate the Retirement Luncheon
Plan and coordinate Teacher of the Year Program
Backup for receptionist (on an as needed basis)
Process all Verification of Employment forms for former employees in a timely and efficient manner
Make copies of and maintain files of all Verification of Employment forms for former employees
Process all Public School Loan Forgiveness (PSLF) forms for current former employees in a timely and efficient manner
Make copies of and maintain files of all Public School Loan Forgiveness (PSLF) forms
Schedule and organize a minimum of 5 substitute interview and orientation sessions throughout the year
Continue to increase awareness of the online substitute orientation class in lieu of attendance at a face-to-face session for all returning substitutes
Other Requirements:
Must maintain an acceptable attendance record and be punctual
Minimum Training and Experience:
Associate’s Degree required, Bachelor’s degree preferred, secretarial/office experience
necessary
Knowledge of rules, regulations and administrative procedures relative to employment
of personnel
Strong organizational skills, computer literacy, and time management
Knowledge and skills in the use of computer software (word processing and spreadsheets)
Ability to work independently
Excellent communication skills, both oral and written required
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required for employees of this job
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Title: Admin Assistant (Part Time)
Company: Faison Construction
Location: Portland, OR
