Overview
Admin Assistant – Remote Jobs in Los Angeles, CA at Brighty Careers
Title: Admin Assistant – Remote
Company: Brighty Careers
Location: Los Angeles, CA
The Role
Brighty Agency is looking for an enthusiastic Admin Assistant to join our growing team. We are one of the fastest growing agencies in North America and the world. We offer recruitment solutions for the digital age to more than 100 companies worldwide. We have fresh plans and big goals, and our people are key to us achieving this success. If you’re ready to be part of a team and enjoys a challenge as the path to growth and innovation, then … we want you!
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The successful candidate will play a crucial role in ensuring the efficient and smooth operation of our office. As an Administrative Assistant, you will provide essential support to various departments and management, helping to streamline daily tasks and maintain a productive work environment.
Key Responsibilities:
Office Management: Maintain a tidy and organized office environment, ensuring all supplies are stocked, and office equipment is in good working order.
Scheduling: Manage and coordinate appointments, meetings, and conference calls. Ensure calendars are up-to-date and send out meeting reminders.
Communication: Handle incoming and outgoing emails, phone calls, and other correspondence. Screen and direct calls to the appropriate person or department.
Document Management: Assist in the creation, editing, and distribution of reports, presentations, and other documents. Manage filing systems, both physical and digital.
Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for staff as needed.
Data Entry: Accurate and timely data entry into spreadsheets and databases. Maintaining and updating records as necessary.
Support: Provide administrative support to various departments, including HR, Finance, and Marketing, as required.
Assist in Event Planning: Help in the coordination and execution of company events, meetings, and workshops.
Vendor Relations: Interact with vendors and suppliers to ensure timely delivery of supplies and services.
Problem Solving: Handle administrative issues and challenges efficiently, seeking resolutions and escalating when necessary.
Ideally you bring the following attributes:
High school diploma or equivalent; additional education or certification in Office Administration or a related field is a plus.
Proven experience as an Administrative Assistant or in a similar role.
Proficiency in using office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time-management skills.
Strong communication and interpersonal abilities.
Attention to detail and the ability to multitask.
Familiarity with office equipment and procedures.
Ability to handle confidential information with discretion.
Self-motivated and able to work independently as well as in a team.
Strong problem-solving skills.
Flexibility and adaptability to changing work demands.
Knowledge of basic accounting or bookkeeping may be an advantage but is not mandatory.
What’s in it for you:
Competitive salary and performance-based bonuses.
Comprehensive health, dental, and vision insurance.
Opportunities for professional development and growth.
A collaborative and inclusive work culture.
Access to cutting-edge technology and tools.
The chance to be part of a pioneering company with ample room for career advancement.
How to Appl…
