Overview
Admin Assistant – Sales & Handover Coordination Jobs in Dubai, United Arab Emirates at HMB Homes Real Estate Development
Title: Admin Assistant – Sales & Handover Coordination
Company: HMB Homes Real Estate Development
Location: Dubai, United Arab Emirates
Are you detail-oriented, highly organized, and experienced in handling real estate documentation and processes from start to finish? We’re looking for a proactive Admin Assistant to support our team throughout the project lifecycle — from construction to sales and handover.
Key Responsibilities:
• Prepare and manage Sales and Purchase Agreements (SPA), reservation forms, and client documentation
• Maintain accurate digital and physical filing systems for all project-related records
• Coordinate with sales, legal, and finance teams to ensure proper document flow
• Track payment schedules, issue receipts, and assist in NOC and clearance processing
• Liaise with government authorities and utility service providers (DEWA, DLD, etc.) for registrations and approvals
• Support in the handover process, including final inspections, snagging coordination, welcome letters, and unit key handover
• Assist in compiling handover kits and managing customer communication during the final stages
• Schedule and coordinate internal and external meetings related to sales and handover activities
Requirements:
• Minimum 1 year of experience in an administrative role within a real estate developer
• Strong understanding of SPAs, sales documentation, and post-sales processes
• Familiarity with handover procedures, snagging, and customer service coordination
• Proficient in MS Office and document control systems
• Excellent communication and organizational skills
• Ability to multitask and handle time-sensitive tasks with attention to detail
• Knowledge of UAE property regulations and authorities is a plus (DLD, Oqood, DEWA, etc.)
If you’re ready to be part of a dynamic real estate development team and contribute to the full journey of a project, from groundbreaking to key handover — we’d love to hear from you!
