Overview
Admin Assistant Support Jobs in Minneapolis, MN at ITRGroup
Overview:
Overview
Connecting clients to markets – and talent to opportunity.
With 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents, we’re a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.
Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrain yourself in the world of institutional investing, The StoneX Group is made up of four segments that offer endless potential for progression and growth.
Business Segment Overview
Corporate: Engage in a deep variety of business-critical activities that keep our company running efficiently. From strategic marketing and financial management to human resources and operational oversight, you’ll have the opportunity to optimize processes and implement game-changing policies.
Responsibilities:
Purpose and Responsibilities
Position Purpose:
The Office Coordinator/Receptionist will provide Front Desk duties such as, but not limited to, registering guests/visiting employees, answering phones, sending out daily & monthly statements and keeping the office clean and organized; along with supporting the Office Manager with administrative & facilities functions. This motivated individual will bring attention to detail, support, and professionalism to execute a world-class in-office experience for StoneX employees, visitors, and vendors.
Responsibilities:
Welcome new hires and visitors by greeting them & showing to their desk or meeting rooms
Answer main phone
Manage building access of visitor by registering, monitoring, logging and issuing visitor badges; assist in obtaining permanent building access badges for new employee, renewals and lost badges
Handle mail, packages and daily & monthly statements in timely fashion
Monitor the use of supplies and equipment and maintain an adequate inventory of office supplies.
Maintain conference room schedules, supplies and liaise with colleagues to define requirements for meetings; included but not limited to lunch, beverage, AV needs; ensure conference rooms are kept clean and functional
Coordinate team and meeting lunch requests – order, setup & cleanup
Coordinate office-wide events such events / celebrations / company supported charity work
Schedule and assist in beverage coolers, refrigerators & microwave cleaning and general kitchen cleaning and maintenance.
Prepare letters, documents, reports, and presentation materials as requested
Ensure the office as a whole is always safe, tidy and presentable
Collaborate with IT/HR with on- & off- boarding requests;also with Marketing and CIO
Complete miscellaneous administrative tasks as directed
This list of responsibilities is not all-inclusive and can be expanded to include other duties or responsibilities as needed
Must have the ability to comfortably lift 25lbs
Qualifications:
Qualifications
Required:
10-15yrs min of Administrative or Office Support experience
Strong proficiency with Microsoft Office package (primarily Excel, Word and PowerPoint), applicant tracking databases (iCIMS preferred)
Ability to maintain confidentiality and appropriately handle sensitive information with tact and discretion.
Strong verbal/written communication abilities and effective interpersonal skills.
Strong sense of urgency
Strong work ethic and emphasis on attention to details
Must be/have:
Highly motivated
Proactive
Attention to detail
Able to multi-task
Team player
Not afraid to ask questions
Able to communicate and be transparent
No job too big or too small attitude
Flexible AND dependable
Hiring Salary Range $58,000 – $71,000 Salary to be determined by the education, experience, knowledge, skills and abilities of the applicant, internal equity and alignment with market data.) Subject to business performance and recommendations of management, this role may be eligible to participate in an incentive compensation plan. This compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position, is offered.
Title: Admin Assistant Support
Company: ITRGroup
Location: Minneapolis, MN
