Overview
Admin Assistant – Womens & Childrens, Hillcrest Jobs in Waco, TX at Baylor Scott & White Health
Position Information
Posting Number
SF02009
Job Title
Executive Assistant II (Human Resources)
Position Number
106855
FTE
1.00
FLSA
Exempt
Position Type
Professional Staff
Union
Non-Union Non-Classified Staff
Pay Grade Level
Grade Level: 8
Pay Grade Range
Anticipated hiring range up to: $68,000
Status
Calendar Year, Full-time, Permanent
Department Information
Department
Office of Human Resources
Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension
Contact Email
Physical Demands
Campus Location
Kingston
Grant Funded
No
Extension Contingency Notes
Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by May 23, 2025. Applications received after May 23, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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About Human Resources:
The HR team at URI is a dedicated group of professionals committed to driving the university’s mission by prioritizing our most valuable resource: our people. Currently undergoing an exciting transformation, we are focused on fostering growth, agility, and excellence to become strategic partners and trusted resources for the campus community. We strive to deliver innovative, high-quality, and compliant HR initiatives that attract, engage, develop, recognize, and retain a diverse and talented workforce. Our team works hard, supports one another, and values a collaborative and fun work environment, all while providing exceptional service to the university.
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Please Note: After an initial onboarding period, this role will be eligible for a HYBRID WORK SCHEDULE with one or more days per week OFFSITE.
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BASIC FUNCTION:
As the Executive Assistant to the Vice President of Human Resources (VPHR), you will provide high-level administrative support, ensuring the smooth operation of the HR office. Your organizational skills and dedication will be key in facilitating the VPHR’s strategic initiatives and day-to-day activities.
Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist the VPHR in carrying out administrative responsibilities. Research and troubleshoot issues needing resolution.
Provide confidential administrative services, including the following: arrange and schedule meetings, both with internal (including staff) and external constituents; manage the Vice President’s calendar; prepare and type reports, correspondence, contract proposals, collective bargaining agreements, and related materials; draft and respond to routine correspondence; prepare and maintain spreadsheets and electronic documents.
Arrange and schedule grievances, arbitrations, and contract negotiations. Arrange travel for VPHR, prepare and reconcile expense reports.
Answer phones, greet visitors, and disseminate information to a diverse constituency. Exhibiting a high degree of tact and sensitivity, deal directly with the public, faculty, staff, and officials (both within and outside the university) on behalf of the Vice President of Human Resources.
Prioritize responses to correspondence, phone calls, and various issues, thereby minimizing demands on the Vice President’s time, allowing them to focus on broader and more critical issues.
In consultation with the VPHR, assist in the preparation, tracking and administration of the department’s budget(s). Prepare annual budget for the department. Prepare invoice vouchers for payment internally and from external constituents. Develop and maintain office files and budget records, and ensure their confidentiality.
Perform other duties as required.
OTHER DUTIES AND RESPONSIBILITIES:
Represent the VPHR at meetings when they are not available.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, spreadsheet, database management software; fax and copying machines; calculator.
Required Qualifications
REQUIRED:
High school diploma and seven years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment or relevant comparable experience, or equivalent.
Proven ability to troubleshoot complex issues, problem solve, and triage time-sensitive matters.
Demonstrated time management and organizational skills in a multiple-priority environment.
Excellent interpersonal and verbal communication skills with a high degree of diplomacy.
Demonstrated commitment to fostering a collaborative and inclusive environment.
Excellent written communication skills, including the ability to draft memos and develop presentations.
Proven commitment to discretion and to maintaining confidentiality.
Experience with word processing and spreadsheets.
Experience with scheduling and database software.
Proven ability to analyze data.
Demonstrated ability to work in a culturally diverse environment.
Preferred Qualifications
PREFERRED:
Associate’s degree and five years of relevant experience, or Bachelor’s degree and three years of experience.
Experience managing office budgets.
Experience in a labor relations environment.
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The University of Rhode Island is an equal-opportunity employer committed to the principles of affirmative action. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.
Environmental Conditions
The incumbent is not substantially exposed to adverse environmental conditions.
Posting Date
05/09/2025
Closing Date
Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting
https://jobs.uri.edu/postings/15127
Applicant Documents
Required Documents
Cover Letter/Letter of Application
Resume
Other Document – References
Optional Documents
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Title: Admin Assistant – Womens & Childrens, Hillcrest
Company: Baylor Scott & White Health
Location: Waco, TX
