Overview
Admin Assitant Jobs in Goldens Bridge, NY at Binding Minds Inc.
Job Title: Administrative Assistant
Department & Development Number: 110
Directly Reports To: President & General Manager
FLSA Status: Exempt
SUMMARY:
Bluejack National delivers an exceptional family experience where memories are made, and life happens. Inspired by the notion that people make places, Bluejack is special because of the members, the residents and the staff that make up the Bluejack Family. Employees of Bluejack National ensure the highest level of service is offered to the members and guests of Bluejack National by providing personal, gracious and professional services. The Administrative Assistant will play an active role in supporting and managing the daily needs of our President and General Manager. This position is ideal for a self-motivated, proactive, enthusiastic professional with exceptional organizational and administrative skills along with the ability to handle confidential information with tact and discretion.
ESSENTIAL FUNCTIONS (S):
Provide administrative support to the President and General Manager.
Proactively manages the President and General Manager’s calendar and daily schedule.
Manage and organize the Presidents incoming emails and correspond to members, guests and staff in a timely and professional manor.
Anticipates materials and needs for meetings.
Attend weekly staff meetings for awareness of operational highlights.
Maintain comprehensive and accurate files, records and reports inside internal SharePoint file structure.
Schedule all New Member Interviews and serve as hostess during New Member tours and visits to the property
Act as a liaison between Member Experience and Executive Offices.
Collaborate with Bluejack Sales, Bluejack Builders, along with current HOA and COA onsite representative to maintain accurate records, documents and communication for current and future residential development.
MINIMUM QUALIFICATIONS (KNOWELDGE, SKILLS AND ABILITIES)
Requires a high degree of administrative and executive ability, especially in terms of problem solving and decision-making.
Requires excellent oral and written communication skills
High degree of organizational skills, resourcefulness, and ability to work independently.
Ability to function under pressure while maintaining composure.
Bachelor’s degree is a plus but not required; 3-4 years prior administrative experience is needed.
Must be proficient in MS Suite and Sharepoint.
Experience in Northstar preferred.
Ability to safely drive vehicles.
Ability to establish and maintain effective relationships with employees, supervisors, members and guests.
Ability to communicate effectively.
APPROMIMATE SCHEDULE AND HOURS:
Full-time position, Monday through Friday. May require some weekends, nights and Holidays. Schedule is flexible as business dictates.
PHYSICAL JOB REQUIREMENTS:
Lifting/Pushing/Pulling/Carrying
This position requires an average amount of physical labor such as bending, stooping, walking, reaching, and standing. This position requires office and computer time, and thus, there can be extended periods of sitting.
Should be able to lift and carry up to 25 lbs.
ACKNOWELDGMENT:
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.Show more
Title: Admin Assitant
Company: Binding Minds Inc.
Location: Goldens Bridge, NY
