Overview
Admin Asst Jobs in Temple, TX at Baylor Scott & White Health
Frustrated with cookie-cutter education models? So are we. At The Heron Institute, we create schools that adapt to real-world needs—because every community deserves a chance to thrive.
Job Details
Anticipated Salary: $23.08 – $25.24 per hour
Time Off Plan: 20 days PTO, Week of July 4th off, School holidays: MLK Day, Presidents’ Day, Memorial Day, Labor Day, Thanksgiving (Wed-Fri), Winter Break (Dec. 24 – Jan. 1)
Candidates must be located in the state of South Carolina.
Job Description
The Administrative Assistant provides high-level administrative support to the Chief of Student Services, providing administrative support by handling all records for the Student Services departments (Special Programs and Student Services), assisting with varied projects throughout the school year to include but not limited to testing, Powerschool coding, attendance, and medical records. This position is virtual and will require some travel to in-person meetings and events.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Schedules and attends meetings, taking notes and recording minutes
Handles highly confidential information
Coordinates Projects and tasks
Student Records
Requests and tracks receipt of records for SpEd, Multi-Lingual, and 504 students
Adding Enrich/ Ed Plan codes to 504/SpEd spreadsheets for enrolling students
Starts IEP programs for enrolling students in Enrich/Ed Plan
Sends special program records to transfer school for withdrawing students
Follows established District procedures for retention, protection, retrieval, storage and disposal of records
Special Programs Duties
Child Find Audit Checks for 504/ML/SpEd records
DDSN Forms- Registrar requests information from SpEd team and sends back to the third party that requested
PowerSchool coding
Attendance
Provides compliance support in PowerSchool
Partners with Attendance Coordinator and Student Support Administrator
Testing
Assist Testing Team with planning for Special Programs students attending State Mandated Testing
Assist in finding transportation to MKV students for testing/Blended Learning opportunities as needed
Partners with Special Programs and Student Support Administrators and the CoSS on action steps and meeting preparation.
Additional duties when assigned
This position has no direct reports.
Required Education & Experience
High school diploma; Bachelor’s degree in project management, business administration, communication, or related field preferred
Two (2) years of relevant work experience OR
Equivalent combination of education and experience
Required Qualifications
Great organizational and time management skills
Strong written and verbal communication skills
Experience using search engines (internet) for research projects
Demonstrated competencies with general technology, Microsoft Office Platforms (Outlook, Word, Excel, Powerpoint, Teams, etc.), Google Platforms, Zoom, etc.
All clearances and background checks as required to work in a South Carolina public school
Travel for PD and in-person meetings as scheduled
Additional Information
Non-certified staff are compensated based on a combination of education and relevant experience. We offer state health benefits and retirement through PEBA as well as deferred compensation through Empower and supplemental plans through Colonial Life. Learn more: Working at CASC/HVASC
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 8-4 or as defined by the school.
The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.
The Heron Institute is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law.
Title: Admin Asst
Company: Baylor Scott & White Health
Location: Temple, TX
