Overview
Admin Asst Branch Jobs in Ventura, CA at Pickford Realty
Full Job Description
We have an exciting opportunity for an experienced administrative assistant who likes a lot of work variety. This position assists with daily branch office operations, processes listing and sales contracts, compiles buyer / seller guides, creates basic marketing materials and sets up and maintains client data bases in support of sales associates, management and branch administrative staff.
This position performs daily branch office operations, processes listing and sales contracts, ensures accurate and timely preparation of all paperwork, compiles buyer / seller guides, creates basic marketing materials and sets up and maintains client data bases in support of sales associates, management and branch administrative staff. Perform any
Purpose of Job
Provides administrative support for the department/office. Assists with special projects as needed and provides backup to other office staff in their absence. May serve as liaison between perspective client, real estate agents, vendors, or other departments. May provide work direction to other clerical staff.
Job Duties and Responsibilities(Essential Job Functions)
Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.
Answer phone, schedule appointments, provide information, greet customers, orient clients to office/department services and personnel, and respond to information requests.
Enter data, maintain and monitor data files, create files and documents, produce reports, process and verify paperwork, prepare billings, process invoices, proof documents, prepare mailings, prepare packets and handle correspondence, may provide recordkeeping duties.
Provide support to office or company leadership as assist with special projects as requested.
Routine administrative tasks:
Sort and distribute mail
Filing and copying
May serve as a backup to other office staff in their absence
Maintain office supply inventory, order office supplies, and direct maintenance of office equipment
Handle travel arrangements and special meeting/event needs
Answer and transfer phone calls, screening first when necessary.
Welcome and direct visitors and clients
Maintain management schedules and appointments as directed
Enter data and maintain filing system(s) as assigned
Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
Responds to and resolves administrative inquiries and questions
Prepares agendas and schedules for meetings; records and distributes minutes or other records for meetings
May provide work direction or distribute work to office positions.
Perform any additional responsibilities as requested or assigned.
Performance Expectations
Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
Establish and maintain positive and productive work relationships with all staff, customers and business partners.
Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
Follow the company HR Policy, the …
Title: Admin Asst Branch
Company: Pickford Realty
Location: Ventura, CA
Category:
