Overview
Admin Asst – Dept Head Jobs in United States at Chesapeake Regional Healthcare
Company Description
At Tags Weekly, we’re not just in the business of fashion; we’re in the business of revolutionizing how fashion is accessed and enjoyed by consumers worldwide. Our commitment is to an unyielding pursuit of excellence, not just in the products we offer but in the team we build to drive our vision forward.
We’re searching for an Executive Assistant & Operations Coordinator to the CEO – a role not for the faint-hearted but for the fiercely passionate, those who find exhilaration in the face of challenges and who embody resilience, ownership, and a relentless result-oriented mindset.
In our dynamic, fast-paced environment, we juggle an array of tasks – from software development and website design to meticulous warehouse operations and cutting-edge marketing initiatives. Our scope is broad, our pace rapid, and our ambition boundless. We’re scaling, optimizing, and innovating every step of the way, supported by a robust C-suite that’s poised for explosive growth.
To thrive with us, you’ll need to be a master of self-direction, managing a vast workload with precision and independence. Your voice will be valued here, with each contribution fueling our collective success. Expect to engage in spirited debates, fostering a culture of solution-oriented teamwork and leveraging your high level of intelligence and ambition to exceed what’s considered achievable.
This role is a crucible for growth, learning, and impact, inviting you to join a crew of like-minded individuals driven by the desire to create, innovate, and lead. At Tags Weekly, you’re not just performing tasks; you’re sculpting the future of online retail, armed with a proactive approach to lifelong learning and a deep commitment to our culture.
Mission/Objective
As the Executive Assistant & Operations Coordinator at Tags Weekly, your mission extends far beyond conventional administrative support, placing you at the heart of our strategic vision and operational efficiency. In this pivotal role, you’ll not only orchestrate the CEO’s vision but also serve as the architect of a meticulously organized executive operation, driving the company toward unparalleled operational excellence.
Your day-to-day responsibilities are rich and varied, encompassing strategic execution, administrative mastery, and transformative leadership. You’re tasked with the smooth execution of executive operations, from active participation in meetings and strategic note-taking to meticulous task delegation. Your efforts ensure seamless executive workflows, emphasizing strategic alignment across our dynamic, ‘scrappy startup’ landscape.
In your hands lies the agility and resourcefulness required to optimize processes amidst competing priorities. Leading the EOS Implementation, you’re the beacon guiding the organization toward strategic cohesion and rigorous accountability standards. Your acumen in recruitment is vital, as you identify and nurture top talent, fostering a high-performing team that is deeply embedded in our culture of accountability, efficiency, and innovation.
Through your work, you embody the essence of Tags Weekly’s ethos, making strategic decisions that not only propel us forward but also instill a culture of efficiency and visionary leadership within the fabric of our enterprise. Your role is instrumental in developing lean management workflows, streamlining non-revenue tasks, and ensuring the operational landscape is poised for scalability and impact.
Your commitment to confidentiality, professionalism, and discretion remains unwavering, safeguarding sensitive information and maintaining the integrity of Tags Weekly’s professional image. The mission you undertake is to anchor the CEO and leadership team within a realm of strategic clarity and operational precision, your impact echoing through the streamlined execution of tasks and the cultivation of a culture that drives Tags Weekly to new heights in the online retail industry.
Joining us on this journey, you are more than an Executive Assistant & Operations Coordinator; you are a pivotal force in shaping the future of Tags Weekly, championing our values, and driving us toward our vision of excellence and innovation in the e-commerce fashion industry.
What You’ll Be Doing
Strategic Calendar and Email Management: Efficiently manage the executive’s calendar and email systems, ensuring optimal organization and time management.
Communication and Liaison: Act as a pivotal point of communication between the executive and internal/external stakeholders. Manage, screen, and direct phone calls, emails, and correspondence as necessary.
Meeting and Event Coordination: Organize and provide comprehensive support for executive meetings, including agenda preparation, minute-taking, and follow-up on action items.
Travel and Logistics Management: Handle all aspects of travel arrangements and itinerary planning for the executive and their team.
Drafting and Document Management: Draft, proofread, and manage the distribution of correspondence, reports, and presentations.
Operational Oversight and Process Improvement: Manage and maintain office operating practices, identifying and implementing improvements in workflow and reporting procedures.
Project Management and Special Assignments: Take charge of special projects as delegated by the executive, coordinating across departments and with external partners.
Team Supervision and Training: Supervise clerical staff, coordinate training, and ensure ongoing skill development within the administrative team.
Confidential Information Management: Safeguard sensitive information with the highest discretion and integrity.
Payroll Processing and Financial Document Management: Oversee payroll processing and manage financial documents including invoices and statements.
Policy Development and Implementation: Develop and ensure adherence to administrative policies and procedures.
Office Management and Bookkeeping: Handle basic office management duties including supply orders, records management, and basic bookkeeping.
Stay Informed and Agile: Remain updated on industry trends and best practices, adapting to new challenges and opportunities in office management.
Other Duties: Perform additional administrative tasks as required, embracing the dynamic nature of the role.
Employee of TagsWeekly
You are self-motivated. Your entrepreneurial mindset drives innovation and change constantly, but more importantly, you consistently produce mindblowing results.
Not afraid of anything. A role at Tags Weekly is an opportunity to be a part of a scrappy entrepreneurial startup where things happen, move fast and the team is enthusiastic about learning new things through trial and error. We are a company that isn’t afraid to take risks and question the status quo. Oh yeah, we like to have fun too.
Scout, you’re a recruiter, too. As a Tager, we’ll ask that you always keep your eye out for great talent to join our team. Consider yourself an extension of the recruiting arm, scouting for the best people to grow our company.
Get In Touch
Step into the future! Ditch the old-school cover letters. Show us your true self with a video cover letter. Let your passion for Tags Weekly shine through. Videos are optional, but if you make one, we’ll be watching!
Job Type: Full-time
Pay: From $40,000.00 per year
Benefits:
401(k)
Employee discount
Paid time off
Schedule:
Monday to Friday
Application Question(s):
Are you seeking full-time employment? If selected for this position, will you be able to dedicate your time exclusively to this role without any other professional commitments?
What are your compensation expectations for this position? Please provide details about your salary requirements or any specific expectations you may have regarding compensation.
Why do you believe you are the best candidate for this role? Please provide specific examples and highlight relevant skills and experiences that make you a strong fit for the position.
Based on your location and the job requirements, can you confirm that you are available to take and place phone calls and work from 6-5 PM PST, Monday to Friday?
Can you share your Kolbe A index scores? https://www.kolbe.com/kolbe-a-index
Experience:
Bachelor’s degree in business administration: 4 years (Preferred)
Work Location: Remote
Title: Admin Asst – Dept Head
Company: Chesapeake Regional Healthcare
Location: United States
