Overview
ADMIN. ASST-DESIGN AND CONSTRUCT Jobs in Baltimore, MD at LifeBridge Health
$22/hr
Job Summary:
The Administrative Assistant with advanced Excel and analytical skills provides comprehensive administrative support while utilizing advanced data analysis capabilities to enhance efficiency and decision-making. This role combines traditional administrative tasks with advanced Microsoft Excel functions to organize, analyze, and present data effectively. This role will require a high degree of organization across various responsibilities, including communication management, scheduling, document preparation, and supporting Regional and Area operations.
Key Responsibilities:
Completes a broad variety of administrative tasks for the Regional VP and Area Office Team
Conduct research and gather data for special projects and departmental initiatives
Track and report project progress using Excel and other tools
Assist in drafting budgets, forecasts, and other financial documents
Prepare and edit correspondence, reports, and presentations
Assist the local management team with a variety of reporting to include expenses
Manage and maintain calendars, schedule appointments, coordinate meetings and travel planning
Assist with expense reports for management team
Prepare and edit correspondence, reports, and presentations
Handle incoming and outgoing communications, including emails and phone calls
Maintain organized filing systems, both physical and digital
Research, prioritizes, and follows up on incoming issues and concerns including those of a sensitive or confidential nature
Participate in Human Resources related compliance projects
Order and manage office supplies, ensuring inventory is adequately stocked
Serve as the primary point of contact for office maintenance and vendor coordination
Greet and assist visitors, clients, and team members in a professional manner
Respond to inquiries, providing accurate information or routing them appropriately
Assist with operational support for customer recovery
Support the implementation of process improvement initiatives
Data Management & Analysis:
Create and maintain advanced Excel spreadsheets for tracking and reporting purposes
Utilize Excel functions such as VLOOKUP, pivot tables, macros, conditional formatting, and data visualization tools
Analyze large datasets to identify trends, insights, and actionable recommendations
Prepare detailed reports and dashboards for management review
Qualifications
High school diploma or equivalent (required)
Associate or bachelor’s degree in business administration, data analytics, or a related field (preferred)
Proven experience as an administrative assistant or in a similar role
Advanced proficiency in Microsoft Excel (including pivot tables, macros, and data analysis functions)
Experience with data visualization tools (e.g., Power BI, Tableau) is a plus
Skills:
Strong analytical and problem-solving abilities
Excellent organizational and time-management skills
Detail-oriented with the ability to prioritize and multitask effectively
Strong written and verbal communication skills
Ability to maintain confidentiality and handle sensitive information
Other Requirements:
Professional demeanor and appearance
Comfortable working independently and as part of a team
Adaptable to changing priorities and deadlines
Standard office setting with occasional light lifting of office supplies
May require occasional overtime or flexible hours based on business needs
This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require.
Avis Budget Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Avis Budget Group is an equal opportunity employer – M/F/Veterans/Disabled.
Chicago
Illinois
United States of America
Title: ADMIN. ASST-DESIGN AND CONSTRUCT
Company: LifeBridge Health
Location: Baltimore, MD
