Overview
ADMIN ASST IV – Admissions Jobs in Huntsville, TX at Texas Department of Criminal Justice
Legal Administrator #4125
Lawyer Regulation | Headquarters, Tallahassee, Florida
Minimum starting salary $70,452.24 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).
Summary function: Highly responsible administrative and strategic oversight in assisting the Division Director – Lawyer Regulation (DDLR) with managing and supervising administrative operations and non-attorney personnel within the Lawyer Regulation Division; evaluating and managing the Lawyer Regulation Division’s operating and information systems; managing the Lawyer Regulation Division financial functions; serve as the Lawyer Regulation Division’s point person for communication with vendors, and other contract partners to include those entities external to The Florida Bar, as well as guiding operating methods.
Supervises the following positions: Administrative Support 2 (2) | Administrative Support 4 | Legal Secretary | Compliance Coordinator, LR
Required minimum education: Bachelor’s Degree (proof of degree required at interview). Degree must be from an accredited college or university in business administration, finance, public administration, human resources or a closely related field.
Required minimum professional work experience: Five (5) + years of progressively responsible work experience with legal or other professional service organizations including experience in managing business operations including planning, financial and human resource administration with at least (1) year supervisory experience. Branch office management experience is preferred.
Essential duties and responsibilities:
Assist the Division Director with oversight, enhancement, strategic, operational, and tactical planning; evaluate risk management, quality control, organizational development, planning processes, and increasing the operational efficiency and effectiveness of the Lawyer Regulation Division departments and branch offices. Manage and supervise the work of assigned staff and projects.
Human Resource Management: Determine administrative support staff needs in coordination with the Division Director and other department heads and branch office management. Screen, interview, and recommend hiring applicants for non-attorney positions. Supervise training and evaluation of non-attorney personnel in Lawyer Regulation Division HQ. Manage and supervise the Lawyer Regulation Division HQ support staff, including handling the day-to-day personnel matters, some may be in consultation with HR Director. Maintain (and create where necessary) records of processes, procedures, and documentation required for training division employees.
Work with the case management systems administrator and IT and serve as backup to the case management systems administrator in updating and implementing system changes.
Financial Management: Manage all aspects of planning, forecasting, budgeting, variance analysis, interpreting financial data, and other financial management functions for the Lawyer Regulation Division. Under the direction of the Division Director assist with the development of the Lawyer Regulation Division budget. Monitor revenue and expenditures versus budget, identifying significant variances and assisting with resolution. Analyze budget trends and make recommendations to the Division Director. Assist the Division Director in presenting to Budget Committee. Develop budget recommendations for capital outlay, services, equipment and materials.
Practice Management: Serves as the division staff liaison in streamlining operations between the various TFB divisions, branches and headquarters functions; training and development, work product quality control, professional standards training, substantive practice systems and other practice management functions for the Lawyer Regulation Division. Other duties as assigned.
Knowledge of:
Principles and techniques of administrative management, including organization, planning, staffing, and training
Budget and financial reporting
Computer systems
Law office management and legal processes and procedures
– Professional office procedures and practices -Correspondence and report writing techniques -Management principles and practices
Inventory control
Skilled in:
Information Technology Management
Human Resource Management
Financial Management
Managing a multi-million-dollar budget based on a variety of budget resources and multiple cost centers
Strategic Management and Planning
Supervisory techniques
Strong Interpersonal skills
Ability to:
Identify and analyze complex issues and problems and to recommend and implement solutions
Work independently without close personal supervision
Maintain confidentiality
Analyze and appraise facts and precedents in making administrative decisions, to get to the source of a problem, and to probe and obtain critical facts from varied sources
Delegate assignments, authority and responsibility to determine where a task can most appropriately be accomplished and to establish management controls for follow-up
Act alone to make independent judgments or decisions and to take the initiative in influencing events
Retain high levels of motivation, energy, interest, and enthusiasm for extended periods
Create a positive impression and to instill confidence
Establish and maintain effective relationships, under varied conditions at all management levels
Prepare, analyze and manage a department/division budget
Provide leadership, guidance and training
Prepare reports and correspondence
Prioritize, plan, organize and coordinate work assignments
Plan, organize and implement procedures
Multitask
Organize and prioritize work
Supervise and manage others
Establish and maintain effective working relationships with others
Tactfully manage difficult situations
Consistently provide excellent customer service
Communicate effectively and professionally, both verbally and in writing
Interpret TFB policies and procedures
Learn The Rules Regulating The Florida Bar
Use discretion and independent judgment
Travel
Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer
Lift 5 to 10 lbs.
Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process.
EOE. This organization participates in E-Verify. Position is open until filled. Exempt position.
This position is in Tallahassee, Florida and is not a remote position.
Title: ADMIN ASST IV – Admissions
Company: Texas Department of Criminal Justice
Location: Huntsville, TX
