Overview
Admin/Clerk – Indirect Jobs in Baytown, TX at The Brock Group
Job Summary: Under limited supervision, uses intermediate skills obtained through experience and training to provide general administrative support to LAHC – Leaders Advancing and Helping Communities. Professionally greets clients and visitors and directs callers as appropriate. Performs intermediate level administrative support functions including creating memos, flyers, office supply maintenance/ordering, meeting scheduling and support (audio visual set up/presentation needs), employee event coordination and support, data entry and reporting. Follows established procedures to perform routine tasks and receives general guidance and direction to perform a variety of non-routine tasks. Routine contact with internal and external customers is required to meet objectives.
Essential Duties and Responsibilities:
Greet all guests, visitors, vendors, contractors, subtenants/stakeholders, etc. and respond to all inquiries and needs (including filing, copying, directing people to appropriate staff, all preparation for (including catering as needed), set-up and breakdown for meetings and providing technical/AV assistance as needed.
Responsible for maintaining common public facing areas at the Agency
Answer multi-line phone.
Produce and distribute correspondence memos, flyers, letters, faxes and forms using professional writing standards.
Coordinates all aspects of mail processing for the Agency including opening mail, distributing mail, and metering and delivering mail to the post office.
Coordinates the issuance of key fobs and monitors overall building security compliance. Notifies appropriate management of issues as needed.
Complete administrative processes related to onboarding and terminating team members including including coordinating with IT services for laptop and phone set up, issuing key fobs, setting up workstations and conducting office tours.
Ensure compliance with health and safety standards by conducting regular inspections, maintaining appropriate documentation, and coordinating with janitorial services and management as appropriate.
Responsible for purchasing and maintaining office supplies and other purchases as directed.
Organize and schedule meetings and events and maintain appropriate calendars as needed.
Prepare agendas and record minutes as directed.
Assist in data collection related to technical reports
Provide support including logistics and ordering of office supplies, kitchen supplies and other purchases as needed
Serves as primary point of contact with vendors for services including cleaning, catering, equipment maintenance.
Coordinates select functions for CEO and senior level management of Agency which may include calendaring, coordinating travel arrangements, and other select appointments with high attention to detail.
Maintains regular and consistent attendance.
Operates standard office equipment and uses required software applications.
Performs other duties and responsibilities as assigned.
Knowledge, Skills, and Abilities:
Knowledge, Skills, and Abilities:
Knowledge of:
Intermediate concepts, practices and procedures used administrative support functions.
Skill in:
Operating standard office equipment and using required software applications, including Microsoft Office including Microsoft Word and Excel is required. Working experience of Canva or other content creation software preferred.
Bilingual skills are highly desirable.
Ability to:
Partner with other functional areas to accomplish objectives.
Attend to detail.
Gather information and apply findings to assignments.
Organize and prioritize multiple tasks and meet deadlines.
Communicate effectively, both verbally and in writing.
Work independently as well as collaboratively within a team environment.
Provide a high level of customer service.
Establish and maintain effective working relationships at all levels of the organization.
Maintain confidentiality of information as required.
Educational/Previous Experience Requirements:
Minimum Degree Required:
o Associates degree required
~and~
At least five years general clerical support with at least two years in an administrative capacity or any equivalent combination of experience, education, and/or training approved by Human Resources.
Licenses/Certifications:
Licenses/Certifications Required at Date of Hire:
o None
Working Conditions:
Hours: Normal business hours. Some additional hours may be required.
Travel Required: None
Working Environment: Climate controlled office environment during normal business hours.
Job Category: Administrative
Physical Requirements:
Sitting
Up to 7 hour(s) per day
Lifting
Up to .5 hour(s) per day
Walking
Up to 2 hour(s) per day
Up to 50 max. pounds**
Standing
Up to 4 hour(s) per day
Pushing
Up to .5 hour(s) per day
Bending
Up to 1 hour(s) per day
Up to 50 max. pounds**
Squatting
Up to 1 hour(s) per day
Pulling
Up to .5 hour(s) per day
Stooping
Up to 1 hour(s) per day
Up to 50 max. pounds**
Reaching
Up to 2 hour(s) per day
Climbing
Up to .5 hour(s) per day
Balancing
Will not generally apply
Stairs
Up to .5 hour(s) per day
Twisting
Up to 1 hour(s) per day
Ladder
Will not generally apply
Crawling
Will not generally apply
Step-stool
Will not generally apply
Kneeling
Up to 1 hour(s) per day
Excessive heat
Will not generally apply
Typing
Up to 4 hour(s) per day
Excessive cold
Will not generally apply
Data Entry
Up to 4 hour(s) per day
Dust
Will not generally apply
Humidity
Will not generally apply
Loud Noise
Will not generally apply
Hands in Water
Will not generally apply
Unusual hearing or vision demands:
None specified
Other physical demands or notes:
** Employees should not attempt to lift, pull or push a load in excess of 50 lbs. without assistance. Care should always be taken when lifting, pushing or pulling in an awkward position.
Last updated: January 6, 2025
DISCLAIMER
The preceding job description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this position. It is not designed to contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be required by employees in this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee Signature: ________________________________________ Date: __________________
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Title: Admin/Clerk – Indirect
Company: The Brock Group
Location: Baytown, TX
